Executive Assistant

Overview

We are seeking an experienced Executive Assistant to provide high-level support within a fast-paced, multinational commodity trading environment. In this pivotal role, you will manage the diaries of two Directors, both of whom operate remotely, ensuring seamless organisation and efficiency. This is an exciting opportunity for someone highly proactive, emotionally intelligent, and adaptable, with proven ability to thrive under pressure. If you are skilled at managing multiple executive priorities, comfortable with constant change, and confident in your ability to communicate effectively across time zones, this role offers you the chance to make a real impact.

Key Responsibilities

• Comprehensive diary management for two Directors, including scheduling across multiple time zones
• Preparing meeting agendas, collation of documents, and tracking deadlines
• Booking meeting rooms and managing logistics for both in-person and virtual meetings
• Organising international travel and accommodations (including visas)
• Coordinating global events and departmental strategy days
• Liaising with travel providers to secure best routes, pricing, and arrangements
• Preparing reports, spreadsheets, and presentations (including advanced Excel functions such as pivot tables)
• Managing and reconciling expense reports
• Responding to requests for information and ensuring follow-ups are actioned
• Building strong relationships with executives, colleagues, and external partners
• Supporting with ad hoc duties, including occasional personal administration tasks
• Providing flexible cover for colleagues when required

Key Relationships

Required Skills

If you meet the required skills, please respond to this advert.

Job details

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