Job Specification : Executive Personal Assistant & Marketing Executive

Role Overview

This dual-function role requires a highly organised, resourceful, and versatile professional who can provide executive-level support to senior leadership while also driving marketing, communications, branding, events, and stakeholder engagement initiatives.

As the right hand to two Managing Directors, you will ensure seamless executive operations while shaping the companys corporate identity and client experience through high-profile projects and events. This role goes beyond administrationit demands a strategic thinker, confident operator, and creative problem-solver who thrives in a fast-paced environment.

Key Responsibilities

Executive Support & Administration

• Provide confidential, high-level support to two Managing Directors.
• Manage executive calendars, meetings, and travel arrangements (flights, accommodation, visas, passports, foreign exchange).
• Act as primary liaison between executives, employees, clients, and external partners.
• Prepare and design reports, presentations, and communication materials.
• Oversee budgets, cost centres, and compliance.
• Process and manage payments for all events, supplies, and related expenses, while ensuring BEE compliance where applicable.
• Coordinate board packs, management meetings, conferences, and internal events (Both Joint and Divisional Conferences).
• Maintain annual planners and calendars for Building & Civils teams.
• Organise client entertainment, golf days, Leopard Creek client trips, and other corporate hospitality.
• Support company secretariat and CFO with analyst invites and project content.
• Source, negotiate, and manage supplier contracts for branded items, gifts, and event requirements.
• Provide ad hoc logistics support for executives and teams.
• Manage filing systems and client databases.
• Ensure smooth communication with regional PAs and divisional MDs.
• Provide discreet call screening, guest reception, and meeting support.
• Arrange personal and company milestones (flowers, gifts, birthdays).
• Monitor licenses, dress codes, and other compliance-related reminders.
• Manage corporate card reconciliations and monthly returns.
• Prioritise MDs schedules and manage meeting conflicts.
• Assist MDs with occasional personal tasks.
• Remain flexible and available after hours as required, ensuring absolute confidentiality at all times.

Marketing, Branding & Communications Summary (Comprehensive responsibilities and timelines will be shared upon appointment)

People & Team Leadership (Reception & Front of House)

Corporate Clothing & Housing Management

Skills & Competencies

Core Skills

Technical Proficiency

Personal Attributes

Qualifications & Experience

Why This Role Matters

This is a pivotal role within The commpany. The successful candidate will not only act as a trusted partner to senior executives but also shape the client and employee experience across the business. From boardrooms to national conferences, you will ensure the company is consistently represented with professionalism and excellence.