Event Coordinator

SUMMARY

Our Client is looking for a Event Coordinator to join their team

POSITION INFO

Location : Stellenbosch

Position Overview

We are seeking a highly organized, creative, and hands‑on Event Coordinator to plan, coordinate, and execute a wide range of events at our prestigious Wine Estate, including weddings, private functions, corporate events, and wine experiences.

The ideal candidate will have a strong background in event planning and hospitality, excellent attention to detail, and the ability to manage multiple projects simultaneously. This is a dynamic, client‑facing role requiring excellent communication, logistical, and problem‑solving skills, along with the flexibility to work evenings and weekends as events require.

Key Responsibilities

Event Planning & Coordination

• Plan, coordinate, and execute all events hosted at the wine estate, including weddings, celebrations, private functions, and corporate gatherings.
• Meet with clients to understand their vision, preferences, and event requirements.
• Prepare and present event proposals, quotations, and detailed itineraries.
• Coordinate with the in‑house hospitality, kitchen, and vineyard teams to ensure smooth event execution.
• Develop event layouts, floor plans, and schedules.
• Conduct pre‑event briefings and post‑event evaluations.
• Ensure all events reflect the estate’s standards of excellence and brand image.
• Supplier & Stakeholder Management
• Source and manage relationships with third‑party service providers such as florists, décor specialists, photographers, musicians, and caterers.
• Drive to meet with suppliers and oversee setup and logistics on‑site.
• Negotiate rates, confirm bookings, and ensure timely delivery of services.
• Coordinate permits, contracts, and other documentation required for events.

Client Relations

Operational & Administrative Tasks

Key Requirements

Personal Attributes

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