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Import Administrator

Import Administrator

Ann Swann PersonnelBedfordview, South Africa
18 days ago
Job description

Key Responsibilities :

Purchasing & Order Processing :

  • Raise and process purchase orders with suppliers.
  • Follow up on ETDs (Estimated Time of Departure) and keep internal schedules updated.
  • Maintain clear communication with suppliers regarding order status.

Import Documentation & Invoicing :

  • Receive and review supplier invoices and packing lists.
  • Ensure documents are updated with correct descriptions for customs clearing.

    • Freight & Clearing Coordination :

  • Manage communication with clearing agents and freight forwarders timeously.
  • Receive and interpret container reports for planning.
  • Provide accurate and prompt clearing instructions.
  • Assist in scheduling deliveries based on container movements.

    • Warehouse & Receiving :

  • Share packing lists and container details with the warehouse team.
  • Conduct GRVs (Goods Received Vouchers) and stock costing.
  • Ensure internal systems and schedules are updated with received goods.

    • Internal Sales Support :

  • Process import-related sales orders.
  • Track and support delivery of imported stock for internal use.

    • Filing & Administration :

  • Maintain accurate and well-organised filing systems (digital and hard copy).
  • Archive import records according to company requirements.

    • Skill requirements :

  • High level of accuracy with data entry and documentation.
  • Ability to work independently and within a team.
  • Excellent time management and planning skills.
  • Problem-solving and strong follow-up capabilities.
  • Strong coordination skills between suppliers and internal departments.
  • Familiarity with import schedules, costing, and GRV processes.
  • Filing and record-keeping proficiency.

    • Essential requirements :

  • Matric (Grade 12).
  • Previous experience in imports, shipping, or procurement administration.
  • Strong understanding of international shipping and customs clearance.
  • Good working knowledge of SARS, customs processes, and clearing documentation.
  • Strong MS Excel proficiency.
  • Strong attention to detail and organisational skills.
  • Great communication skills (verbal and written).
  • Ability to manage multiple priorities and meet deadlines.
  • Experience with PPE products advantageous.
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    Administrator • Bedfordview, South Africa

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