Supply Chain Planner - Nelspruit

SUMMARY :

Supply Chain Planner - Nelspruit

POSITION INFO : PURPOSE

To manage and coordinate the supply of product from all suppliers whether internal or external processors, and both within South Africa and international

To assist the General Manager in managing all 3rd party supplier relationships and ensuring the timely and accurate flow of information and communications to and from the Supplier, thereby facilitating the smooth flow of 3rd party product to the customer base

To balance product supply and demand by monitoring and managing the volume and timing of supply from the various processors with demand from customers and shift supply between processors to ensure customer demand is met

To optimise the supply of product from various sources to give the best outcomes to customers and to minimise inventory levels and maximise cashflow for suppliers

To manage data integrity within the CRM and sales management system to ensure both the sales, logistics and finance teams are always working with current and accurate data

To assist the General Manager in growing the 3rd party supplier base and manage the onboarding of new suppliers as and when required

RESPONSIBILITIES

Manage 3rd Party Processor Supply Agreements

Assist the General Manager in writing, negotiating and finalising supply and sale agreements between the business and external suppliers

Onboard new 3rd party suppliers, collecting and entering all supplier data in the system to ensure the efficient flow of data through the system

Manage and negotiate the regular updating of the annexures of all supply agreements, ensuring they are kept up current at all time and loaded into the CRM system for all to reference. This includes updates to :

Seasonal Forecasts

Minimum Selling prices

Generally ensure that 3rd Party Suppliers are upholding their obligations under the supply agreements and performing as expected and required and bring any issues to the attentions of the General Manager to help resolve

Supplier Production Forecasts

Ensure all suppliers provide regular (monthly) production forecasts my month, style and grade as mutually agreed and load these production forecasts into the crm system for supply and demand balancing

Monitor the changes and trends within these forecasts and highlight to the relevant parties any trends that appear to be out of the ordinary

Supply Reserves

Manage a process in co-ordination with the General Managers of the businesses to regularly (monthly) review and adjust the reserve percentages through each season and adjust accordingly as the season progresses and the level of confidence in the forecast rises

Whenever a new supplier forecast is uploaded into the system run the Reserve Wizard to automatically adjust the reserve allocation totals

Adjust the monthly allocations in the reserved allocations to match the totals and predict as accurately as possible the likely sales and shipping dates of the reserved volumes for cash flow and planning purposes

Minimum Sell Prices

Manage a process to coordinate with the General Manager and sales team to regularly (monthly) review minimum budget sell prices by supplier, style and grade

Update all revised minimum sells prices in Macs so that they flow through to all non contracted allocations for to facilitate the management of new sales at or above forecast sales prices

Buy Prices

Manage a process to coordinate with the Processing Finance team to regularly (monthly) review and update the buy prices by style and grade

Update all revised buy prices in Macs so that these automatically flow through to purchase orders generated from the Macs system

Allocation Approvals

Approve all sales allocations entered into Macs taking into account the following :

That the allocation does not violate the current minimum forecast selling prices

That the allocation will not create an over commitment situation on an supplier, style and grade combination

That any Main and Substitute allocations have been set up correctly to allow the desired flexibility on sales contracts

That all parameters and data have been entered correctly : brand, finishing, packaging, plant, specifications etc

Balance Supply and Demand

Regularly monitor the Style Analysis reports that balances production with reserves and sales allocations to predict over and under allocations of product by supplier, month, style and grade

Highlight areas of serious under-commitment and any over commitments

Work closely with the sales team and the account management team to adjust flexible (either by supplier or grade or style or flexible on timing) allocations and sales contracts to address any under and over commitment issues

Act as the main representative of the business in the S&OP meetings with the Processing business to manage and coordinate supply and demand balancing and coordinate with the processing plant any possible changes to productions priorities, parameters etc to keep supply and demand in balance

Shipping Planning

Manage the shipping planning process with a 3 month rolling horizon to plan shipments

Monitor orders in Macs and ensure that the account managers are processing and managing orders with the agreed process flow and timing and capturing all data accurately

Work with the account managers and the BA to recommend any changes to the process flow or system platform to enhance efficiency or customer experience

Arrange, coordinate and chair a weekly shipping plan meeting between the company account managers and the production, logistics and warehouse teams to plan and confirm weekly shipments

Negotiate and coordinate any changes to production or shipping priorities to optimise shipments to customers

Use Macs to generate a monthly shipping exception report and table and review this at the regular S&OP meetings

Supplier Documentation

Ensure that all supplier (especially 3rd party supplier) documentation is current and uploaded into Macs

Collect updated documentation from suppliers as necessary

3rd Party Purchase Contracts and Purchase Order

As and when 3rd party supply has been contracted with customers issue purchase contracts and purchase orders for the product to the relevant supplier

Manage the progress of these Purchase Contracts and highlight any issues that need to be resolved

Data Integrity

In conjunction with the BA generally work to ensure the integrity of all data in Macs.

Work with the relevant party to address of fix any missing or wrong data

Ensure that all sales contracts and orders are managed through their life cycle and closed out correctly once fulfilled

Work with the BA to continuously enhance the data capture process in Macs to reduce human error and improve data checking protocols

COMMUNICATION

Reports to the GM

Liaise with :

3rd Party Suppliers, Finance, Warehousing and logistics, Sales Managers, Account Managers, QA Managers, Supervises

REQUIRED COMPETENCIES

Qualifications and Experience

Minimum three years of experience in scheduling and planning in an international shipping environment

A recognized degree in Supply Chain Management or similar would be highly regarded

Project management experience would be an advantage.

Personal Characteristics and Traits

Motivated and independent self-starter

Excellent verbal and written communication skills with an ability to negotiate mutually beneficial outcomes

High attention to detail

Commercially astute

Team player

Demonstrated strong organisational ability

Salary - +- R350 000pa CTC

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