Junior Portfolio | Community Scheme Manager

Junior Portfolio | Community Scheme Manager

Permanent

SW

Property

Western Cape , Somerset West

Somerset West : My client a leading property management firm is seeking to employ a dynamic Junior Portfolio | Community Scheme Manager to join its team

Purpose of the Role : The Junior Portfolio | Community Scheme Manager supports day‑to‑day administration financial oversight and governance compliance of sectional title schemes and homeowners’ associations The role provides training in community scheme management and is ideal for candidates developing a career in property management community governance or estate administration

Key responsibilities include but are not limited to

• Preparing and circulating notices, agendas and minutes for trustee and general meetings
• Maintaining scheme records, owner registers and filing systems
• Supporting compliance with relevant legislation and management rules
• Liaising with trustees, owners and residents on routine administrative matters
• Compiling and distributing annual reports, insurance schedules and trustee packs
• Supporting preparation of annual budgets, levy schedules and financial reports
• Issuing levy statements and assisting with arrears monitoring and collections
• Reconciling supplier invoices and payment requisitions for approval
• Assisting with financial queries from owners or trustees
• Logging and tracking maintenance requests
• Obtaining quotations and liaising with contractors and service providers
• Maintaining maintenance schedules and records for the 10-year Maintenance Repair and Replacement Plan
• Conducting or participating in routine site inspections and reporting findings
• Serving as a primary contact point for routine owner and tenant queries
• Preparing correspondence and following up on action items from trustee meetings
• Maintaining professional communication between managing agent, trustees and service providers
• Assisting with managing rule compliance and issuing notices when required
• Maintaining confidentiality and integrity in handling scheme information
• Upholding the standards of relevant regulatory bodies
• Committing to continuous learning and development in sectional title management

Criteria

Career Progression

Successful candidates will have the opportunity to grow into a Portfolio Manager role overseeing multiple sectional title and HOA schemes with training and mentorship provided by senior management

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