Overview
ISTA Personnel Solutions South Africa is partnering with a U.S.A. client in the Residential Construction Industry, and are seeking a proactive and meticulous Project Administrator to support their multiple Construction Project Teams remotely.
The Project Coordinator will act as the central point for project administration, paired with 2–3 Project Managers, ensuring schedules, communications, and tasks are fully organized. This role requires an organized, communicative personality capable of managing multiple simultaneous tasks under pressure while maintaining exceptional attention to detail.
PLEASE NOTE
- Working Hours : Mon – Fri, 8 : 30 AM – 5 : 30 PM EST (2 : 30 PM – 11 : 30 PM SA Time, subject to daylight savings in the United States)
- Internet Requirements : A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
- Power Backup : A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.
- Work Environment : This is a fully remote working role.
- Public Holidays : You will be required to work on all South African public holidays (compensated as per BCEA)
Key Responsibilities
Serve as the executive assistant to Project Managers, keeping project schedules, tasks, and documentation up to dateCoordinate and communicate effectively with vendors, internal teams, and stakeholders to ensure smooth project executionManage multiple projects simultaneously, identifying potential conflicts and roadblocksMaintain daily updates in project management software and ensure all project emails are reviewed and documentedCollaborate with departments such as Estimating, Purchasing, Vendor Management, and BookkeepingStreamline administrative processes to support Project Managers in meeting deadlinesRequirements
Experience in Property Management, Real Estate Management, Construction Project Administration, or MaintenanceHighly organized, with the ability to handle multiple simultaneous tasks under pressureStrong verbal and written English communication skills (blend of British and American accents acceptable)Excellent attention to detailAbility to quickly learn and adapt to new software and systemsProfessional phone manner and calm, composed demeanor under pressureOrganized, detail-oriented, and communicative with the ability to maintain strong professional relationshipsConfident in managing multiple priorities in a fast-paced environmentResults-oriented and proactiveSUCCESS FACTORS
Project Managers receive full support to execute their projects successfullyProject schedules are accurate and updated dailyAdministrative tasks are tracked and completed efficientlyMultiple projects are managed effectively without delaysIf you are not contacted within 14 working days, please consider your application unsuccessful.
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