Executive Assistant - Strategic Partner & Principal Liaison

Overview

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This is a High-Caliber Executive Assistant Role. Please do not apply if you don’t have the experience.

Company : White Beard Strategies LLC

Location : Full Time Remote Position

Compensation : Highly Competitive and Negotiable (plus performance bonuses)

The Opportunity : Partnership Defined

This is not a traditional Executive Assistant role—it is the next evolution of the EA function. We are seeking a Principal Liaison and Thought Partner —an individual with a rare combination of elite intellectual agility, profound emotional intelligence (EQ), and surgical precision in execution. You will serve as the Founder’s strategic, executive anchor, focused entirely on maintaining the Founder's cognitive bandwidth for high-level decision-making in the complex field of AI application in business.

Candidates with exceptional, high-level Executive Assistant experience are strongly encouraged to apply, provided they meet the intellectual and proactive standards outlined below.

The ideal candidate possesses an uncompromising zero-defect mentality . You must be the fail-safe, the ultimate quality control, and the predictive engine that anticipates the Founder's needs two steps before they are aware of them. Consistency, diligence, and relentless attention to detail are not skills; they must be reflexes.

If the thought of managing a complex, ever-shifting calendar with forensic detail causes anxiety, or if you view this as a purely administrative function, you will not succeed in this role. We are seeking excellence without exception.

Key Responsibilities (The Core Focus)

• Mastery of Predictive Scheduling : Own and manage the Founder’s dynamic calendar with surgical precision. This requires anticipating the second and third-order effects of every change, ensuring all necessary briefing materials, time zone adjustments, and logistical checks are completed without fail.
• Strategic Gatekeeping & Prioritization : Serve as the Founder's primary point of contact, employing astute judgment and diplomatic precision to filter, triage, and re-route communications, ensuring the Founder engages only with the highest-priority, value-added interactions.
• Proactive Foresight : Immediately identify potential bottlenecks, logistical failures, or informational gaps. You must intuit missing data points or preparation needs for meetings that the Founder has not yet explicitly requested.
• Diligence & Quality Control : Implement a personal system of double-checking and validation that eliminates the possibility of errors in itineraries, communications, data entry, and meeting logistics.
• Founder Workflow Optimization : Design and implement highly efficient personal organizational systems (digital and process-based) for the Founder's files, contacts, and communication channels to maintain peak executive function.
• High-Stakes Logistics : Seamlessly manage complex, multi-leg, international travel arrangements and detailed itineraries, ensuring contingency plans for all major variables (load shedding, connectivity, transport delays).
• Briefing & Synthesis : Rapidly synthesize complex information (reports, emails, presentations related to AI / business strategy) into concise, actionable summaries for the Founder, demonstrating keen analytical skill.

Essential Qualifications (Non-Negotiable)

How to Apply

Please submit your resume and a cover letter that specifically addresses how you ensure zero-defect execution in your current processes. Your email subject line must include the keyword "Anchor" to confirm attention to detail. Also, be prepared to complete two assessments in order to obtain a first interview.

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