Ac12233 Office & Finance Administrator (Pharmaceutical) - Midrand

Introduction

The Office and Finance Administrator will need to perform a variety of administrative, clerical and basic finance tasks.

The incumbent will have to maintain a professional & proactive telephone relationship with both existing and prospective customers.

Organising all administrative, reception and hosting activities in the office as directed by management.

Ensure various finance responsibilities are conducted as per management directives.

This role is also responsible for maintaining and improving various support systems to ensure compliance to GxP and relevant regulatory standards.

Duties & Responsibilities

• Manage all general reception, hosting and administrative duties.
• Receive all visitors and inform the relevant staff member of their arrival.
• Manage inventory levels of indirect spend, obtain quotations and re-order items in collaboration with the Responsible Person and Operations Manager.
• Revise new financial templates / documents and correctly archive old superseded and obsolete documents.
• Perform and maintain archiving of financial documents, which includes maintenance of the IPS archive.
• Shred old financial documents.
• Lead time reporting – track sample receipt date and time stamp as well as sample release date and time stamp.
• Produce quotes for clients after approval from Finance.
• Receive test result reports for forwarding and invoicing to clients.
• Process client invoices and statements.
• Liaise with clients regarding any billing related queries.

Desired Experience & Qualification

Knowledge Required

Experience Required

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