Events & Admin Coordinator (2IC)

Overview

Ciovita is looking for a highly organised and proactive Events & Admin Coordinator (2IC) to support our Global Events & Key Accounts Manager. This role is vital in ensuring the seamless planning and execution of our local and international event portfolio. You’ll play a key part in managing logistics, merchandise tracking, sponsorship orders, staff coordination, and event-related administration — all while helping to deliver exceptional rider and brand experiences across the globe.

Responsibilities

• Assist in event kit packing, checklist completion, and timeline management.
• Manage and track internal stock movement and event-specific merchandise.
• Coordinate dispatch logistics, travel bookings, and accommodation.
• Maintain and update event trackers, itineraries, and staffing plans.
• Capture meeting notes and assist with post-event reconciliations and reporting.
• Process and track partner jerseys and crew sponsorship orders.
• Support event staff scheduling, communication, and briefing.
• Provide on-site event support, including logistics, rider engagement, and troubleshooting.
• Maintain organised records, folders, and asset audits.

Requirements

Experience required

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