Business Administrator

Overall Responsibility :

The Business Administrator ensures smooth day-to-day operations of the office by combining administrative, receptionist, and payroll support functions. This role supports management, production, and staff while ensuring operational efficiency, accurate record-keeping, and excellent stakeholder service.

Reception :

Operating the switchboard and correct directing of incoming calls, and relay of messages; switchboard never to be left unattended.

Maintain a welcoming and organized front office environment.

Maintaining visitor / contractor and declaration forms on the security register as required. Ensure sufficient forms in place at all times.

Cross check visitor forms to gate register daily. Issue appropriate PPEE forms to visitors and ensure all PPE is returned; report to manager if not returned.

Maintaining customer complaints log book as required by Food safety.

Accepting courier deliveries and ensure parcels are received by the correct person - do not sign on behalf of the receiver unless requested to do so.

Issue gate passes on receipt of authorisation from the approved signatories

Coordinate meeting rooms

Flowiz System Management :

Create Finance and HR POs on receipt of approval

GRV Finance POs on receipt of delivery / service rendered confirmation

HR Administration Support :

Weekly updating of leave applications, approved overtime, etc. on the time and attendance system

Maintenance of training registers, filing of training documents

Payroll training as backup for

HR Collect and verify timesheets, leave records, and other payroll data.

Finance Administative and Account Recievable Support :

AR - Wholesale account responsibility

Take over reconciliation and debt collection responsibility of assigned wholesale accounts.

AR - credit notes

Processing and filing of authorised credit notes

Damage claim register maintenance - SGX uplift documentation; damage claims received; credit note number update once credit note has been processed.

AR - invoices

Monthly maintenance of PODs on Datastore for SGX deliveries, electronic filing of PODs

AR - Other Processing of credit applications on Credeq portal

Requirements of the Role :

Qualification : Diploma / Certificate Business Administration, Office Management, or equivalent Experience :

3 years experience in administration or office management

Fluent in spoken and written English Payroll knowledge (SAGE system experience would be beneficial)

Computer literate and very comfortable with Excel and limited formules

Skills :

Meticulous, precise and process driven

High integrity required as position will deal with confidential data

Effective verbal , written and listening communication skills

Time management skills

Computer skills

Willingness to assist

Curiosity and willingness to learn

Comfortable to work in compartments, relating to different departments

Strong organizational and multitasking abilities

Please note if you don't hear back from us within 3 weeks please consider your application unsuccessful.