Finance Administrator

Finance Administrator – (Persons with a disability)

Duration : 12 months fixed term contract

Location : Midrand

Remuneration : negotiable

Start date : Immediately

Purpose : Our client is looking for a highly meticulous Financial Administrator to capture, maintain and evaluate financial records.

In addition, must also assist with payroll and general administrative duties.

General Responsibilities

• Debtors – Maintain age analysis at targeted levels.
• Process sales quotes and follow up on client purchase orders.
• Process month‑end revenue accruals (if any).
• Allocations of receipts to paid invoices.
• Ensure Debtors Age Analysis is up to date and provide comments on the long outstanding invoices.
• Ensure that customer invoices and statements are processed timeously.
• Keep accurate and up‑to‑date activity reports of accounts in arrears.
• Prepare monthly Debtor Report with comments for management meetings.
• Creditor – Ensure new suppliers are authorised and vetted (BBE status, VAT compliant and company registered).
• Process supplier invoices and payments.
• Perform day‑to‑day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data.
• Process purchase orders to the standard.
• Ensure payments are allocated accurately on a daily basis to supplier accounts.
• Reconcile the accounts payable ledger to ensure that all payments are accounted for and properly posted.
• Generate reports detailing accounts payable status.
• Process credit note requests, process month‑end accruals and clear prior months accruals.
• Prepare monthly payment schedules for review.
• Provide monthly feedback on age analysis – commentary on long outstanding balances.
• Review expense analysis, prepayments and accruals to identify missing expenses and raise accruals appropriately.
• General Administration and Reporting – Assist with internal and external year‑end financial audit.
• Prepare monthly payroll with the help of finance manager.
• Extract monthly payroll reports for filing.
• Update the fixed asset register.
• Process cash book transactions to general ledger.
• Maintain and improve the filing system of documents.
• Consultants weekly timesheet follow‑up and update.
• Ad‑hoc tasks and projects.

Skills and Attributes

Experience & Qualifications

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