Executive Assistant bl -

Executive Assistant

Remote South Africa

$1000 $1500 USD / month (based on experience and skill set)

Work Hours : MondayFriday 9 : 00 AM 5 : 00 PM EST

About the Role

A premier real estate development and consulting firm is seeking a proactive and detail-oriented Executive Assistant to support the founder. This role focuses on calendar management stakeholder coordination and ensuring smooth communication across multiple companies. The ideal candidate is highly organized tech-savvy and able to work independently while driving business priorities forward.

Key Responsibilities

Manage and coordinate the CEOs calendar scheduling meetings in 1520 minute increments.

Anticipate needs and understand business context when arranging appointments.

Draft and send meeting recaps summaries and follow-ups professionally and timely.

Liaise with stakeholders introduce meeting participants and facilitate smooth communication.

Conduct research to support business development and meeting preparation.

Maintain accuracy and attention to detail in scheduling and communications.

Support administrative duties such as organizing files coordinating travel and managing priorities.

Learn and utilize company tools and platforms including Microsoft Suite Twilio and other systems.

Adapt to evolving business needs and propose process improvements.

Perform ad hoc tasks to ensure smooth operations and enhance efficiency.

Take ownership of projects and processes leveraging tech tools and AI platforms where possible.

Minimum Requirements

5 years of experience as an Executive Assistant Scheduler or similar role supporting senior executives.

Experience working with American companies or stakeholders.

Exceptional organizational multitasking and problem-solving skills.

Ability to work independently think critically and proactively implement solutions.

Fast learner with strong research skills and contextual understanding.

Tech-savvy and familiar with leveraging AI and productivity tools.

Flexible results-oriented and committed with a strong doer mindset.

Preferred Attributes

Highly proactive and self-motivated taking ownership of tasks without supervision.

Efficient prioritization skills and ability to operate with speed in a fast-paced environment.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 1000 - 1500