Operations and Administration Coordinator (Post Level 7)

Department Description / Departement Beskrywing

Faculty of Science

Deans Office

Operations and Administration Coordinator (Post Level 7)

(Stellenbosch Campus)

Ref. NW00 / 265 / 1025

The Faculty of Science at Stellenbosch University (SU) plays a significant role in positioning SU as a leading research-intensive university through excellent research outputs with impact produced by acclaimed researchers.

It provides general formative education in the natural sciences to students in science and other faculties to prepare them for the future world of work; and impacts on societies and communities through various actions and projects related to the expertise in the Faculty often in alliance and collaboration with research councils governmental organisations and industry partners.

The Faculty is comprised of eight academic departments ranging from the fundamental Biological and Physical Sciences to Mathematical Sciences and Computer Science where teaching and postgraduate research are supported by ultra-modern technology and highly qualified and experienced staff. It is also home to the Stellenbosch Water Institute and Centre for Bioinformatics and Computational Biology which operate under the auspices of departments in the Faculty of Science strengthening the teaching and research programmes of the Faculty.

Duties / Pligte

We are seeking an experienced and proactive professional to manage operational administrative and financial tasks within the Faculty.

This role involves a combination of financial oversight facilities management occupational health and safety responsibilities and strategic support to the Faculty Director in the Deans Office.

Financial Administration

• Collecting and analysing financial data advising the Director and Executive on internal and external financial impacts and operational strategies.
• Assisting the Director in annual budgeting financial forecasting risk analysis and fund allocation.
• Assisting with monitoring fund availability and ensuring proper allocation of funds for all projects across the Faculty.
• Supporting faculty-level strategic projects through financial administration and tracking.
• Preparing financial reports to support strategic decision-making.
• Providing timely and accurate information to key stakeholders and ensuring compliance with the Universitys financial policies internal controls and statutory requirements.

Facilities and Asset Management

Occupational Health and Safety

Strategic and Operational Support

General Administration and Ad Hoc Support

administrative functions during staff absences.

Job Requirements / Pos Vereistes

A tertiary qualification (at NQF Level 8 or higher) in business management administration finance operations management or in a natural science-related field with a strong operations finance

and administration background; or the equivalent to any of the aforementioned.

At least five years experience in operations financial administration and management preferably in a higher education environment.

Proven track record in operational human resources and financial administration and management ideally within the university sector.

An understanding of financial regulations and university systems (e.g. SUNFin SUNStudent).

Familiarity with the South African Higher Education funding model.

Advanced computer literacy skills including Microsoft Office (Word especially Excel PowerPoint Outlook) and relevant web-based and discipline-specific applications.

Excellent written and verbal communication skills in English.

Strong coordination problem-solving and conflict-resolution abilities.

Proven ability to engage effectively to engage with stakeholders at all levels both within and outside the University.

Exceptional interpersonal and team collaboration skills.

The ability to work independently manage multiple tasks simultaneously and take initiative in a fast-paced environment.

Demonstrated leadership and staff development abilities.

Strong analytical strategic thinking and organising skills.

The ability to pay attention to detail and function under pressure without compromising accuracy.

Excellent time management skills and the ability to maintain confidentiality.

Recommendation / Aanbeveling

How To Apply / Hoe Om Aansoek Te Doen

#LI-POST

#PSS

The University is committed to employment equity (EE) and appointments will be made in line with the institutional EE Plan.

Stellenbosch University reserves the right not to make an appointment.

Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three references) must reach the University before or on the closing date in the advertisement.

Apply online at by clicking Apply now at the top to the right of the page for the specific vacancy.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.

If you have received no feedback from the University after four to six weeks of the closing date kindly accept that your application was unsuccessful.

Enquiries / Navrae

Enquiries about this post : Mr Mbuso Kingdom Dludlu Director : Faculty Management on or at

Enquiries about remuneration / benefits and technical assistance with the electronic application process : Human Resources Client Services Centre on (Stellenbosch) or

(Tygerberg) or at

Required Experience :

IC

Key Skills

Internship,General Ledger Accounting,Communication,Healthcare IT,Fiber

Employment Type : Full-Time

Experience : years

Vacancy : 1