Virtual Executive Assistant (Fully Remote for US-Based Client)

Overview

We’re looking for a highly organized, proactive Executive Assistant to support leadership teams and CEO's to ensure the smooth day-to-day operation of our business functions. In this fully remote role, you'll be a trusted right-hand to executives, managing calendars, coordinating across departments, handling sensitive communications, and keeping operations running efficiently. This is an ideal position for someone who thrives in a fast-paced environment, communicates with clarity, and has a keen eye for detail.

Responsibilities

• Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Draft and manage internal and external communications, including emails, contracts, NDAs, and other official documentation.
• Coordinate cross-functional meetings, manage logistics, and ensure timely follow-ups across multiple time zones.
• Organize and maintain records, databases, and filing systems, ensuring information is up to date and confidential data is handled securely.
• Monitor task progress and manage executive workflows, escalating issues where necessary.
• Liaise with internal teams and external stakeholders, including clients and vendors, on behalf of executives.
• Anticipate the needs of leadership and proactively solve problems before they arise.

Requirements

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