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Debtors / Creditors Clerk
The Employment ChannelCape Town, South Africa30+ days ago
Job descriptionReview daily bank statement and allocate payments Request required documents from Customers e.g remittance advice Allocate payments based on remittance Check debtors discounts and rebates against Customer file All adjustments or journals to be authorised by Financial Manager Send out adhoc invoices and credit notes as soon as they are ready. All monthly re ocurring invoices to be send on the 15th of every month. Obtain confirmation from Customers of receipt of invoices Verify all required reports are send along with the invoices Send new Customer confirmation to Sales department Complete updated, accurate fields in Contract file Send documents to Customers when requested i.e. credit notes, invoices and statements Obtain written consent from Customer for any changes or updates Resolve all Customer queries in a friendly manner and as timeously as possible Maintain an accurate, up to date history of all queries Send Suspension letter for overdue accounts, once all other follow up actions have been exhausted Receive invoices and supplier statements via email and post from different suppliers or request outstanding invoices or credit notes from the supplier Ensure invoices match to purchase order numbers and resolve any discrepancies. Ensure Goods Receipt has been completed, match invoice to Goods Receipted Ensure all manually processed invoices are captured into correct GL code Capture invoices on SAP Compare Supplier statements and creditors ledger All other reconciling differences to be queried with relevant manager and resolved before the next payment run Provide accurate communication to supplier once the final management decision is made Investigate monthly Purchase Orders not matched to invoices and clear monthly POs All reconciliations to be authorised by Accountant, before invoices are loaded for payment Once the reconciliation has been approved, load payments into bank and submit batch to the CFO for approval and release Submit bank remittances and supplier reconciliations to suppliers notifying them that the payment has been released Work with supplier, accountant, and supply chain to resolve queries and disputes on account Allocate and match payments to correct supplier on SAP File all supplier reconciliations and attach proof of payment to the reconciliations Provide proper communication to all relevant parties regarding accounts payable functions Work with collegues to achieve overall team goals Highlight problems and work with team to find solutions Take personal ownership of problems Sales staff and management Customers, Auditors Knowledge of debtors follow up function. Sound knowledge of accounting principles (debits and credits) Computer skills, including advanced Excel skills and basic proficiency in SAP. Communication skills in English (verbal and written) Strong reconciliation skills Customer Responsiveness Assertive Team Player Attention to detail. Numerical reasoning Deadline driven Accurate Conflict handling Skills Problem Solving
Achieve Collections within Debtors Days
- Follow up, telephonically and via email, on all outstanding amounts on a daily basis
- Capture the detail of all follow up calls and commitments to pay from Customers in required format
- Arrange a weekly debtor meeting with sales and finance teams
- Advise Financial Manager of all invoices not paid within 90 days, and work with sales and finance on collection
- Obtain authorisation to issue suspension notice on accounts in arrears and notify Customer, NOC and Sales managers
- Work closely with Contract Managers on Customer accounts in arrears
Allocate Debtors Deposits
Send invoices to customers.
Maintain Customer Relationships
Review and Verify Invoices
Supplier Reconciliations
Payments and Remittances, and maintain Supplier Relationships
Teamwork
Key Stakeholder Relationships
Internal
External
Competency
Knowledge :
Skills
Behavioral
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Clerk • Cape Town, South Africa
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