Human Resources and Admin Officer

Overview

Terms of Reference : Human Resources & Administration (HR Admin) Officer

Organisation : Global Water Partnership Southern Africa (GWPSA)

Duty Station : GWPSA Secretariat Pretoria South Africa

Reporting to : Director - Finance and Administration

Tenure : 36 Months renewable

Date of Advert : 22 October 2025

Background

The Global Water Partnership Southern Africa (GWPSA) serves as the implementing arm of the Global Water Partnership in the SADC region and hosts the Africa Coordination Unit (ACU) and the Africa Water Investment Programme (AIP) Secretariat. Guided by its Constitution Staff Rules and Regulations and governance frameworks GWPSA is strengthening its internal systems to support effective delivery compliance and accountability. The HR & Administration Officer plays a dual role of ensuring sound human resource management and efficient administrative operations while also supporting governance processes under the Executive Secretarys office.

Purpose of Position

The HR & Administration Officer ensures consistent and compliant implementation of HR and administrative policies, processes and records management in line with GWPSAs Staff Rules and Regulations, donor requirements and statutory obligations. The position also provides structured support to the Executive Secretarys office in governance administration ensuring smooth coordination, documentation and institutional recordkeeping.

Key Responsibilities and Activities

A. HUMAN RESOURCES MANAGEMENT

1. Recruitment and Selection

• Support in the preparation of job descriptions and vacancy announcements in consultation with supervisors. Manage advertising, shortlisting and interview processes in compliance with GWPSA Staff Regulations and Rules and equal opportunity principles.
• Organise interview logistics and maintain documentation (score sheets, references, minutes / reports) including facilitating the interview process and contracting.

2. Contracts & Records Management

3. Onboarding and Induction

4. Performance Management

5. Staff Time and Leave Administration

6. Staff Development & Welfare

7. Advanced Literacy : HR Systems and Reporting

B. ADMINISTRATION

1. Travel & Duty of Care

2. HR Compliance

3. Governance and Institutional Support

Qualifications and Experience

Core Competencies

Additional Information

Candidates must be willing and able to travel as needed.

Applications

Required Experience :

Senior IC

Key Skills

Employee Relations, Succession Planning, Employee Evaluation, Human Resources Management, Cost Management, Conflict Management, Nonprofit Management, Financial Analysis, Employment & Labor Law, Grant Writing, Human Resources, Leadership Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1

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