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Senior Operations Manager

Senior Operations Manager

HuntswoodDurban, KwaZulu-Natal, South Africa
1 day ago
Job description

Direct message the job poster from Huntswood

Senior Operations Manager (Financial Services – Insurance)

The SOM will support the overall effective operational delivery of managing complex customer complaints, to meet internal and client-led demands by demonstrating strong leadership, operational and management capability.

Job Responsibilities

People Management

  • Managing performance and achievement of Team Leader KPIs
  • Articulate with clarity to the Team Leaders the business expectations and support them with the creation and execution of their operational plan
  • Ensure daily huddles are prepared and held
  • Leave / Absence Management ensuring required resourcing is available as per SLA
  • Disciplinary & HR-related matters are attended to in line with company policy and protocols
  • Create and drive team motivation
  • Reward & Recognition is part of the operational rigor
  • Incentive programmes are aspirational, structured, and well communicated to align with operational delivery
  • Encourage cross-functional collaboration
  • Drive a high-performance environment, ensuring client objectives are consistently achieved
  • HW policies, procedures, and protocols are communicated and demonstrated within the operational environment
  • Foster the HW culture aligned to a people-centric approach
  • Recognize and address potential challenges that may hinder team performance or morale

Team / Leader Development

  • Structured and ongoing coaching / mentoring
  • New leader transition plans
  • Lead bi-monthly call review sessions with documented actions and outcomes
  • Conduct monthly 1-1s with Team Leaders to review team performance and personal development
  • Identify and address skills / knowledge gaps
  • Embed industry best practices and seek continuous service delivery improvement
  • Share knowledge based on incidents, findings, or feedback
  • Host regular think tank / focus sessions
  • Support team professional development (CPD, succession, career pathing)
  • Address poor performance through structured development plans in partnership with HR
  • Identify and nurture top talent
  • Create a repository of useful resources for coaching and skills development
  • Provide ongoing formal and informal learning opportunities
  • Operational Management (BAU)

  • Define operational objectives
  • Agree and deliver key operational metrics
  • Plan and deliver against agreed business targets
  • Monitor performance and adapt activities accordingly
  • Translate financial objectives into operational activities
  • Track performance against forecast and adjust operations in-month
  • Define reporting requirements to optimize performance
  • Oversee processes and monitor performance
  • Oversee procurement and suppliers
  • Suggest areas for review based on management insights
  • Raise and address concerns promptly to avoid disruption
  • Promote innovation, successes, and learnings
  • Support project implementation led by the Project Manager
  • Provide insights and collaborate with project teams
  • Maintain stakeholder communication and records of progress
  • Client Relationship Support

  • Support the Client Director in maintaining strong client interactions
  • Collaborate with clients through WBR, MBR, and QBR
  • Manage internal delivery on client requirements
  • Escalate risks / issues within Huntwood promptly
  • Prepare for client visits and ensure internal teams are aligned
  • Maintain healthy client communication and relationships
  • Share achievements and challenges proactively
  • Change Management

  • Partner with the business on organizational change
  • Drive change initiatives to successful outcomes
  • Manage communication plans around departmental changes
  • Monitor results and address challenges
  • Department Reporting

  • Collaborate with BI team to build operational reporting and insights
  • Analyze existing MI and monitor trends
  • Use data insights for decision-making and improvement recommendations
  • Drive data-driven continuous improvement initiatives
  • Job Requirements

  • Relevant tertiary qualification advantageous
  • Experience in financial services essential (Banking / Insurance)
  • 3 years in a Senior Operations Management role in a BPO / Call Centre environment
  • Experience in complaints handling, ideally with UK-based clients
  • Preferred experience in financial services / insurance sector
  • Strong communication skills with senior stakeholders and clients
  • Proficiency in MS Excel
  • Skills Required

  • Interpersonal and communication skills
  • Understanding of business processes and policies
  • Organized and structured
  • Resource planning
  • Leadership
  • Innovative and creative thinking
  • Analytical skills
  • Coaching and mentoring
  • Ability to lead and influence
  • Decision-making
  • Planning and organization
  • Operational knowledge
  • Core Behavior

    Huntswood’s employees are described as dependable, driven, and collaborative.

    The job holder should align to our 6 Fundamental Values :

  • Strive For Greater
  • Enable and empower all employees
  • Do the right thing
  • Own it
  • "It's not just about what we do, but the way we do it. And it's our values that make us special."

    NB : All appointments are subject to the positive outcome of pre-employment verification checks.

    #J-18808-Ljbffr

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