Practice & Office Administration Manager
Exceed Human Resource ConsultantsSomerset West, Western Cape, South Africa11 days ago
Job descriptionAssisting with automation of onboarding process including forms Schedule meetings / follow-ups between clients and staff. Respond to client queries : status of work, billing, deliverables, deadlines. Maintain client database & CRM; update client records (eg. contacts, relevant documents). Billing, documents & admin Manage all client documentation : engagement letters, signed agreements, forms. Maintain both digital and physical filing systems. Assist with report preparation : receivables, billing ageing, client status. Timesheet reporting and analysis Oversee front-office administration : reception, greeting clients, handling mail / emails, tracking office supplies, liaison for office matters and switchboard management Assist with marketing aspects and client communication list management Organize events and activities that strengthen team culture. Internal systems Ensure deadlines are met; remind / accountability to staff where needed. Work with software tools used by the firm Computer & technical skills Comfortable learning internal admin / financial software (billing systems, client management) Email & calendar management skills Soft skills Strong communication skills – both written and spoken (English; any other languages like Afrikaans are a plus). Systems thinker, problem-solver, and proactive communicator. Customer-oriented, friendly and professional. Good organisational skills and able to multitask. Adaptive and willing to learn new systems High integrity, confidentiality (handling sensitive financial / client info). Matric (Grade 12) Certificate / diploma in Office Administration, Business Admin, Bookkeeping, or similar. Not essential but preferred. Experience in a client-facing role, preferably in accounting / financial services or professional services. Demonstrable experience in billing / invoicing, document handling, admin coordination. Strong computer literacy, especially Excel, and the ability to manage and utilise further office management systems – experience proficient Good written and verbal communication skills
Client Experience, Relationship Management, Workflow & Internal Systems
- Serve as key contact for clients (calls, email, in person) in a friendly, professional manner, building and maintaining client relationships
Client onboarding : collecting necessary documents, explaining what’s expected, ensuring paperwork is complete, serve as liaison between departments
Prepare and send invoices; follow up on outstanding payments.
Coordinate with accountants / staff to track status of jobs (e.g. tax returns, financials, bookkeeping tasks).
Proficiency in Microsoft Office, especially Excel : spreadsheets for tracking, simple reporting.
Extremely detail-oriented; accuracy is very important.
Qualifications
How to Apply
Send your comprehensive CV to
If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplication.
We reserve the right to only conduct interviews with candidates of choice.
Applicants who have not received feedback within 30 days from the closing date must accept their application as unsuccessful.
#J-18808-Ljbffr
Create a job alert for this search
Office Manager • Somerset West, Western Cape, South Africa
Related jobs
- Promoted
Claims Handler
Staff ConceptsHermanus, South Africa The Claims Consultant will be responsible to provide administrative assistance and support for all commercial and personal lines claims.
Liaising with Clients with regards to Claim requirements.Chec...Show moreLast updated: 30+ days ago
- Promoted
Regional Sales Manager
Flink RecruitmentNorthern Suburbs Durbanville, South Africa Profit Share : Earn between R90,000 and R270,000 per month based on your regional performance.Dual Role : Continue operating as an agent at a 70% to 80% commission split while taking on the regional ...Show moreLast updated: 30+ days ago
- Promoted
Financial Manager
iStaff RecruitmentPaarl / Wellington, South Africa Relevant Finance / Accounting Degree + SAICA Articles.Understanding cost accounting principles.Financial reporting and Forex handling experience.
Proficiency in Dynamics 365 Business Central.Provide l...Show moreLast updated: 28 days ago
- Promoted
Exports Logistics Manager
Joubert and AssociatesDurbanville, South Africa Established in 1943 and based in Durbanville, Cape Town, Kallos Group procures and distributes fresh fruit from growers to clients on a global scale.
The majority of their exports go to the critical...Show moreLast updated: 5 days ago
- Promoted
Maintenance Manager
Communicate RecruitmentOverberg, South Africa Crafting and executing a rock-solid maintenance plan to boost system performance.Minimize downtime and masterfully calculate machine lifespan ensuring longevity.
Assist contractors on-site ensuring ...Show moreLast updated: 12 days ago
- Promoted
Audit Senior
Dante PersonnelOverberg, South Africa BCom Accounting or a similar qualification.Experience with CaseWare Working Papers.Bilingual (Afrikaans & English).Show moreLast updated: 14 days ago
- Promoted
Financial Services Consultant
AF ConsultingHermanus, South Africa Role : Expat Financial Services Consultant.Location : Hermanus, Overberg, Western Cape.Manage warm leads and qualify client needs across services like policy encashments, tax emigration, forex, and...Show moreLast updated: 30+ days ago
- Promoted
Office Manager
Frank ConsultStellenbosch, South Africa Our client, a global trading company with offices in South Africa, is seeking an experienced and organised.This is a key support role requiring strong administrative, coordination, and problem-solv...Show moreLast updated: 1 day ago
- Promoted
Manager : Private Clients
CA Financial AppointmentsCentury City, South Africa A leading professional services firm is seeking a skilled and client-focused.This role is ideal for a qualified professional who thrives on relationship management, strategic thinking, and deliveri...Show moreLast updated: 30+ days ago
- Promoted
HR Specialist
Guardian RecruitingDurbanville, South Africa As the HR Specialist, you will be the backbone of our SA office operations, providing essential HR support to their teams.
You will be responsible for creating and implementing policies and procedur...Show moreLast updated: 30+ days ago
- Promoted
Technical Sales Manager â Transmission Products
West Coast PersonnelKillarney Gardens, South Africa Deliver exceptional customer service and technical support for industrial transmission products (chains, bearings, hoses, belts, etc.
Manage customer accounts, respond to queries, resolve issues and...Show moreLast updated: 13 days ago
- Promoted
Practice Office Administration Manager
Exceed HR and RecruitmentSomerset West, Western Cape, South Africa Practice Office Administration Manager – Somerset West.Client Experience, Relationship Management, Workflow & Internal Systems.
Serve as key contact for clients (calls, email, in person) in a friend...Show moreLast updated: 11 days ago
- Promoted
Practice and Office Administration Manager (Client focus)
Clever Heads PersonnelSomerset-West, Western Cape, South Africa Position : Practice and Office Administration Manager (Client focus) Industry : Accounting Location : Somerset-West Remuneration : R16000 – R25000 neg on exp (CTC) (Benefits offered) Type : ...Show moreLast updated: 17 days ago
- Promoted
Practice and Office Administration Manager
University of Fort HareSomerset West, Western Cape, South Africa Practice and Office Administration Manager.My client, a leading accounting firm based in Somerset West is seeking employ a Practice and Office Administration Manager.
The ideal candidate will have M...Show moreLast updated: 16 days ago
- Promoted
Area Administration Manager (JB5627)
RecruitmentWorcester, Western Cape, South Africa Area Administration Manager (JB5627) – Worcester, Western Cape (Office-based).R12 000 – R14 000 CTC per month • Permanent.
Lead the administration function for a regional office.Manage staff, suppor...Show moreLast updated: 27 days ago
- Promoted
Finance and Insurance Business Manager
West Coast PersonnelSomerset West, South Africa Provide professional financial advice and support to customers, ensuring their needs are met throughout the sales process.
Secure vehicle financing by liaising with financial institutions, presentin...Show moreLast updated: 16 days ago
- Promoted
Resident Head and Facilitator â Education Excellence Service Centre
AF ConsultingFranschoek, South Africa Resident Head and Facilitator Education Excellence Service Centre.Role : Resident Head and Facilitator Education Excellence Service Centre.
Location : Franschoek, Western Cape.A relevant education...Show moreLast updated: 27 days ago
- Promoted
Site Manager (Fuelling Station)
Merand Corbett & AssociatesHermanus, South Africa Start-of-Day & Daily Operations (06 : 00 09 : 00).Complete previous day cash-ups (speed points, electricity, Lotto machines).
Conduct daily meter readings of pumps and physical dips (update spreads...Show moreLast updated: 15 days ago