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Admin & Compliance Assistant – Nursing Division
Admin & Compliance Assistant – Nursing DivisionJordan HR • Cape Town, South Africa
Admin & Compliance Assistant – Nursing Division

Admin & Compliance Assistant – Nursing Division

Jordan HR • Cape Town, South Africa
4 days ago
Job description
  • Compliance Administration
  • Collect and verify all required compliance documents from nurses (e.g. SANC registration, ID, vaccination records, CPR certificates, police clearance, etc.)
  • Track document expiries and follow up for renewals in advance.
  • Maintain accurate and current digital nurse files on the Sift Hub system.
  • Ensure all nurses meet client and internal compliance standards before deployment.
  • Timesheet & Payroll Queries
  • Receive, check, and capture nurse timesheets daily / weekly.
  • Liaise with hospitals and clients to resolve discrepancies in hours worked or authorisation.
  • Ensure signed timesheets are received within required cut-off times for payroll processing.
  • Communicate any missing or incorrect timesheets to consultants promptly.
  • Assist with requests from Nurses for Payroll information, UI 19 Requests, IRP 5 Requests, Payspace additions, and Confirmation of employment
  • Assist with sending Workforce Dimensions Schedules
  • Loading of Leave forms and send to Team Leader for approval.
  • Data Collection & Reporting
  • Maintain updated lists of active, pending, and non-compliant nurses.
  • Assist consultants with information requests or report generation (e.g. compliance trackers, placement lists).
  • Capture and update data accurately on CRM or internal tracking systems.
  • General Administrative Support
  • Assist with onboarding new nurses (forms, system setup, induction packs).
  • Help prepare client compliance submissions and audits.
  • Support the Nursing Recruitment Team with ad-hoc admin tasks as required.
  • Skills & Attributes

    • Strong attention to detail and accuracy
    • Excellent communication skills (written & verbal)
    • Confident liaising with nurses and hospital administrators
    • Organised, deadline-driven, and proactive
    • Comfortable working under pressure with high volumes
    • Good computer literacy (Excel, Word, email, database systems)
    • Minimum Requirements

    • Matric (Grade 12) essential
    • Previous experience in a healthcare, nursing, or recruitment admin environment preferred
    • Strong administrative and data management background
    • Experience handling compliance or document verification an advantage
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    Admin Assistant • Cape Town, South Africa

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