Executive Assistant

JOB DESCRIPTION

Executive Assistant

Full time Cape Town South Africa

Youre an original. So are we.

Were a company of people who like to forge our own path. We invented the blue jean in 1873 and we reinvented khaki pants in 1986. We pioneered labor and environmental guidelines in manufacturing. And we work to build sustainability into everything we do. Our brands stand for freedom and self-expression around the world.

At Levi Strauss & Co. you can be yourself and be part of something bigger. We collaborate instead of competing. We believe that diverse perspectives make us stronger. And we try not to take ourselves too seriously. Theres plenty of room to make your mark here. Come work with us and wear what you love.

Roles & Responsibilities

• To arrange and co-ordinate hotel accommodations travelling schedules and visa applications for the Country Manager.
• To manage all incoming visitors and provide support with the logistical requirements.
• To coordinate and provide logistical / administrative support for all key meetings.
• To plan logistical and administrative support for all meetings that will be held in the region working with overseas colleagues or external vendors.
• Manage major events / meetings like QBRs IOP Townhalls etc. logistical and administrative support in major employee events etc.
• To follow up on key actions / tasks to ensure timely execution to meet established deadlines.
• To assist in completing and / or co-coordinating activities as related to assigned department projects / assignments.
• To keep track of timelines for submission or completion of reports.
• To assist in PowerPoint presentations gathering and summarizing information from various sources requested; create and format reports and presentation materials.
• To maintain an efficient document-management system and ensure accessibility of information.
• To raise Purchase Orders via SAP system.
• To monitor department expenses.
• Monitor business / travel related expenses and ensure claims / expenses reports are submitted for reimbursements in a timely manner :

process department invoices

monitor and verify all bills before submission for approval

verify & liaise with appropriate people for payment processing

compile expense reports as and when required

highlight significant differences

Key Metrics :

daily activities are scheduled with the conflicts highlighted for prioritization.

regular and ad hoc meetings hosted by the Country Manager are arranged accordingly and everyone kept informed.

itinerary of business trips that matches with the meeting / visit schedules.

Requirements :

LOCATION

South Africa Cape Town - Office

FULL TIME / PART TIME

Full time

Current LS&Co Employees apply via your Workday account.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

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