Virtual Executive Assistant

PLH Exclusives

Virtual Executive Assistant - Operations & Founder Support

Remote | Full-Time | $7$10/hr USD (based on experience)

Be the Strategic Right Hand to a Values-Driven Builder of Legacy Homes

PLH Exclusives, a mission-led homebuilding company rooted in craftsmanship and integrity, is seeking a sharp, resourceful, and detail-obsessed Virtual Executive Assistant to directly support our founder and leadership team.

This is not your average VA role. You'll be the operational backbone and air traffic controllerprotecting our CEO's time, anticipating needs before they arise, and building repeatable systems that fuel growth. If you're passionate about process, AI-fluent, and want to contribute meaningfully to a purpose-driven business, we want to hear from you.

About Us

We're a growing Illinois-based construction company building high-performance homes with heartcustom new builds, historic restorations, and sustainable design. Our work is driven by five values: Faith. Family. Integrity.

Innovation. Fun.

We don't do corporate. We do craftsmanship with a calling. We believe a great assistant isn't just organizedthey're a force multiplier.

Key Responsibilities

You'll act as the gatekeeper, systems builder, and operational extension of the founder. Your core functions will include:

• Inbox + Calendar Mastery
• Own the CEO's inbox and calendar. Prioritize, respond, and declutter daily. Schedule meetings with clarity, context, and zero surprises.
• Goal: CEO sees only what mattersand never misses a beat.
• Process & Project Coordination
• Keep tasks, SOPs, and shared folders current. Track follow-ups. Maintain a clear view of business priorities and proactively remove friction.
• Admin Systems & Automation
• Build efficient systems using tools like Notion, Airtable, Google Workspace, and AI integrations to eliminate waste and optimize workflows.
• Team & Client Support
• Liaise with subcontractors, vendors, and clients via email. Help onboard new hires. Prepare proposals. Ensure documents and certifications are tracked.
• Marketing & Content Ops
• Help coordinate social media scheduling, follow up on campaigns, and manage light marketing workflows as needed.
• Light Finance Admin
• Send invoices, track expenses, and monitor irregularities (QuickBooks or JobTread experience is a major plus).

What We're Looking For

• 3+ years as a VA, Executive Assistant, or Operations Admin
• Excellent written and verbal communication
• Advanced proficiency in Google Workspace, calendar & task systems, file management
• Confident using AI tools (ChatGPT, automation tools, etc.) to improve efficiency
• Highly self-directed, with calm under pressure and obsessive attention to detail
• Able to work within CST/EST hours (some overlap required)
• Bonus: Experience in construction, project-based teams, or HR coordination
• Bonus: Familiarity with tools like QuickBooks, JobTread, or Contractor Foreman

Why You'll Love Working With Us

• $7-$10/hr USD (based on experience)
• Flexible remote schedule with long-term growth path
• Values-driven leadership and meaningful work
• Biannual reviews + performance-based bonuses
• Opportunities to grow into ops, HR, or client success roles
• Paid holidays (aligned with U.S. federal schedule)
• Real autonomy and respectwe want your brain, not just your hands

To Apply

Send your resume along with a short message telling us:

1. Why PLH Exclusives resonates with you
2. How your past experience (and systems mindset) can help us grow with excellence

We believe in doing things rightfrom the homes we build to the team we build around us. If that sounds like your kind of mission, let's talk.

PLH Exclusives is an equal opportunity employer. We value diversity in all its forms.

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