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Executive Assistant
The Legends AgencyCape Town, South Africa30+ days ago
Job descriptionPlan and book travel (hotels, flights, itineraries) for the Co-Founder and team. Organise marketing events such as client dinners and breakfasts. Manage complex calendar logistics and time zone coordination. Event planning and on-site coordination when needed. Provide sales support, including drafting proposals and contracts. Conduct account research and build prospecting lists using tools like Apollo. Brief Co-Founder before meetings with critical insights and talking points. Support client onboarding and follow-ups. Coordinate G2 reviews and awards submissions. Manage client hospitality and gifting strategies. Track and drive execution of strategic projectsensuring nothing falls through the cracks. Support recruitment efforts by screening candidates and scheduling interviews. Manage company admin (including Companies House filings). Weekly cash flow updates and making payments. Sense-checking and validating data insights. Facilitate partnership communications and follow-ups. Support the Head of Learning in coordinating deliverables for client-facing workshops or engagements. Prepare CS collateral such as slides and documentation. Assist with setting up and managing the internal AI tool environment. Leverage Slack, Notion, HubSpot, Asana, Google Workspace, and Calendly to automate and streamline processes. Maintain documentation and SOPs. Build and optimize internal workflows to reduce manual overhead. 3+ years of experience as an Executive Assistant or Chief of Staff, ideally in tech, SaaS, or startups. High proficiency in Slack, Notion, Google Workspace, HubSpot, and project management tools (Asana / Trello). Excellent verbal and written English communication. Experience collaborating remotely and across international time zones. Relevant Degree or National Diploma. Highly organized, strategic thinker, tactical executor. Self-starter who is resourceful, adaptable, and solution-oriented. Emotionally intelligent and thrives in high-performance environments. Open to aligning work hours with the UK business day. Exposure to sales enablement, coaching, or SaaS environments. Experience with performance data or dashboard tools. Familiarity with hiring frameworks or capability-based assessments.
Executive Assistant
Location : Remote (Cape Town, South Africa)
Reports To : Co-Founder (UK-Based)
Type : Full-Time | Remote
Start Date : As soon as possible
Salary : R25 000 R30 000 pm
About Our Client
Founded in 2019, our client was born to solve the global skills crisis, where only 28% of sales professionals hit their targets. They saw a need to redefine how sales capability is measured and developedand that's exactly what theyve built.
Meet the Co-Founder
A former pro golfer who later launched the Startup Network at EYone of the worlds top consultancieshelping scale go-to-market strategies for Europes leading B2B firms. After manually running capability assessments, he saw the need for a scalable, tech-driven platformand our client was born.
The Opportunity
We are seeking a highly organized, proactive, and tech-savvy Executive Assistant based in South Africa to provide dedicated support to the Co-Founder. Youll become a vital partner in structuring a busy calendar, managing stakeholder communications, and enabling operational excellence in a fast-paced, high-impact startup environment.
This is a rare opportunity to work at the cutting edge of sales enablement tech, contributing directly to the growth of a company that is redefining how high-performing sales teams are built and scaled.
Core Responsibilities
Executive Support
- Manage the Co-Founders daily schedule across international time zones.
- Coordinate high-stakes internal and external meetings, including briefings and materials.
- Proactively manage emails, follow-ups, and gatekeeping responsibilities.
- Podcast guest appearance planning and interview scheduling.
- Co-founder coordination for both professional and personal commitments.
- Reminding birthdays, sending gifts / cards.
- Coordinating co-founders' personal life logistics.
Travel & Scheduling
Sales & Client Support
Operations & Project Management
Team & Learning Enablement
Tools & Workflow Management
Requirements
Must-Haves
Personality Fit
Bonus Points
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Executive Assistant • Cape Town, South Africa
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