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Payroll and Office Administrator

Payroll and Office Administrator

Creative Leadership SolutionsCenturion, Gauteng, South Africa
2 days ago
Job description

REQUIREMENTS

Minimum education (essential) :

  • National Senior Certificate

Minimum applicable experience (years) :

  • 5+ years in payroll administration.

    • Minimum education (desirable) :

  • Certificate in Payroll Administration or a relevant Finance, Accounting, or Business Administration qualification

    • Required nature of experience :

  • Payroll processing, particularly managing multiple client payrolls
  • Proficiency in invoicing clients using Sage or similar accounting software
  • Handling tax submissions and compliance reporting
  • Experience in office procurement
  • Managing financial records, reconciliations, and expense tracking
  • Strong administrative skills including filing, record-keeping, and workflow coordination

    • Skills and Knowledge (essential) :

  • Strong understanding of payroll processing, tax deductions, and compliance
  • Proficiency in Sage Accounting Software, Payspace (payroll system), Google Suite, MS Office (especially Excel intermediate level)
  • Strong organisational and multitasking abilities
  • Excellent communication and problem-solving skills

    • Other :

  • Proficient in both Afrikaans and English
  • Own transport and a valid drivers license (for office-related purchases)

    • KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES

    Payroll Administration (35%)

  • Process payroll for clients accurately and on time
  • Ensure compliance with statutory deductions and tax laws
  • Address payroll-related queries and provide support to clients
  • Maintain accurate payroll records and ensure confidentiality
  • Prepare and submit payroll reports and reconciliations
  • Manage leave tracking and processing for clients
  • Provide system support for payroll-related technical issues
  • Draft payroll-related communications (e.g., salary increase letters, deduction letters, advance agreements, etc.)
  • Handle payroll tax submissions, including EMP201 and EMP501 reconciliations

    • Client Invoicing (30%)

  • Generate and issue invoices for clients using Sage
  • Monitor outstanding invoices and follow up on overdue payments
  • Assist with billing adjustments and resolve client queries
  • Ensure proper VAT application and compliance in all invoices
  • Ensure timely and accurate processing of client invoices

    • Office Procurement and Purchases (20%)

  • Manage the procurement of office supplies, equipment, and materials.
  • Handle small, day-today office purchases as required.
  • Maintain inventory levels and reorder essential supplies in a timely manner.
  • Maintain Records of small purchases and reconcile expenses

    • Administrative Support (15%)

  • Handle general office administration, filing, and correspondence
  • Provide administrative support to management when required
  • Maintain financial and administrative records in an organised manner
  • Coordinate facility maintenance and service provider arrangements

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    Payroll Administrator • Centurion, Gauteng, South Africa

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