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Payroll and Office Administrator

Payroll and Office Administrator

CLS Human Capital SpecialistsCenturion, Gauteng, South Africa
30+ days ago
Job description

Job title : Payroll and Office Administrator

Job Location : Gauteng, Centurion

Deadline : November 06, 2025

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Introduction

  • We are seeking a highly organized, detail-oriented, and proactive individual to join our team. This role involves managing payroll processing for our clients, issuing invoices using Sage, and overseeing office procurement.
  • The ideal candidate will possess strong analytical skills, excellent attention to detail, and the ability to prioritize tasks effectively.
  • If you thrive in a fast-paced environment and enjoy handling diverse responsibilities, we encourage you to apply.

    • Job Purpose

  • To efficiently manage client payroll processing, ensure timely and accurate invoicing using Sage, and manage the procurement of office supplies and services.
  • This role will play a key part in ensuring smooth administrative and financial operations for both our clients and the internal team.

    • Requirements

    Minimum education (essential) : National Senior Certificate

    Minimum applicable experience (years) : 5+ years in payroll administration.

    Minimum education (desirable) : Certificate in Payroll Administration or a relevant Finance, Accounting, or Business Administration qualification.

    Required nature of experience

  • Payroll processing, particularly managing multiple client payrolls
  • Proficiency in invoicing clients using Sage or similar accounting software
  • Handling tax submissions and compliance reporting
  • Experience in office procurement
  • Managing financial records, reconciliations, and expense tracking
  • Strong administrative skills including filing, record-keeping, and workflow coordination

    • Skills and Knowledge (essential)

  • Strong understanding of payroll processing, tax deductions, and compliance
  • Proficiency in Sage Accounting Software, Payspace (payroll system), Google Suite, MS Office (especially Excel – intermediate level)
  • Strong organisational and multitasking abilities
  • Excellent communication and problem-solving skills

    • Other

  • Proficient in both Afrikaans and English
  • Own transport and a valid driver’s license (for office-related purchases)

    • Key Performance Areas, Weights and Objectives

    Payroll Administration (35%)

  • Process payroll for clients accurately and on time
  • Ensure compliance with statutory deductions and tax laws
  • Address payroll-related queries and provide support to clients
  • Maintain accurate payroll records and ensure confidentiality
  • Prepare and submit payroll reports and reconciliations
  • Manage leave tracking and processing for clients
  • Provide system support for payroll-related technical issues
  • Draft payroll-related communications (e.g., salary increase letters, deduction letters, advance agreements, etc.)
  • Handle payroll tax submissions, including EMP201 and EMP501 reconciliations

    • Client Invoicing (30%)

  • Generate and issue invoices for clients using Sage
  • Monitor outstanding invoices and follow up on overdue payments
  • Assist with billing adjustments and resolve client queries
  • Ensure proper VAT application and compliance in all invoices
  • Ensure timely and accurate processing of client invoices

    • Office Procurement and Purchases (20%)

  • Manage the procurement of office supplies, equipment, and materials.
  • Handle small, day-to-day office purchases as required.
  • Maintain inventory levels and reorder essential supplies in a timely manner.
  • Maintain Records of small purchases and reconcile expenses

    • Administrative Support (15%)

  • Handle general office administration, filing, and correspondence
  • Provide administrative support to management when required
  • Maintain financial and administrative records in an organised manner
  • Coordinate facility maintenance and service provider arrangements

    • Closing :

    Administrative / Management jobs

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    Payroll Administrator • Centurion, Gauteng, South Africa

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