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Paralegal : Commercial and Affiliates (Durban North)
Aspen Pharma GroupDurban, ZA5 days ago
Job descriptionTo take responsibility for and ensure efficient and effective secretarial, administrative and paralegal support to the allocated lawyers in the legal team (“Legal Team”) for maximum output in the delivery of quality business aligned legal services by the Legal Team, including facilitating and acting as an intermediary between the Legal Team and internal / external stakeholders including law firms. To undertake substantive legal work including preparation of first drafts and first legal review of standard agreements for the Legal Counsel, documenting and taking responsibility for workflow of legal matters generally through the electronic Legal practice management system (“FMS”). To take responsibility for and manage allocated matters from inception to resolution under supervision from the Legal Counsel. Preparing and managing efficient and accurate reporting. Specialised Aspen and Business Unit (“BU”) aligned general legal work in the Legal Team under guidance of the responsible Aspen Lawyer. Efficient and accurate paralegal expertise including drafting, first comments, file management, project and matter co-ordination, management of deliverables and reporting. Efficient and accurate Legal practice management, electronic file creation and management, electronic document retention, contract management via the electronic Aspen Contract Library (ACL), electronic reporting and certain general administration including processing invoices. Meaningfully contribute and deliver ancillary legal work in Group Legal cross – swim lane projects, as allocated by the Group Executive : Legal. Group Legal BU Allocated Responsibility, including : Template creation, improvement and management. From time-to-time BU administration allocated by the Group Executive : Legal. Meet (or exceed) and manage Group Legal BU KPI. Adopt and comply with the ways of working within the Aspen Group Legal BU, including specifically the Aspen Values and honest application of personal Insights® Profile (or similar from an Aspen Group service provider) to enhance interpersonal effectiveness. Matric / Grade 12 and recognised professional paralegal qualification, or university degree or sound progress towards a university degree, which is preferable Registration with appropriate qualification body 5 years demonstrated experience in performing a senior legal secretary and or paralegal function, some of which has ideally been at an in-house legal department Exposure to working with long, complex legal agreements essential Familiarity with legal terminology essential Relevant experience in a legal practice or corporate environment essential General commercial understanding and exposure Advanced legal sense; systems; pharma product knowledge and industry understanding an advantage Essential to have expertise in Microsoft Office, particularly advanced MS Word such as automatic numbering & cross-referencing (including table of contents and bookmarking), track changes, comments in different formats, document security & protection, comparisons and combinations, etc; digital signatures, advanced Excel such as formatting, headings, filters, linking between sheets and workbooks, conversions, etc; and advanced Powerpoint Database establishment and management, including transaction virtual data rooms (“VDRs”) Project management / co-ordination of deliverables and trackers An above average natural affinity to accuracy of work Advanced PC literacy on all MS Word applications (including Windows, PowerPoint, Outlook and Excel) Ability to decide, action and assess priorities and when to execute Minimum typing speed of 75 wpm Verbal and written proficiency in the English language Methodical implementation skills Administrative and organizational skills Electronic database establishment and management Positive, diligent and hard worker Ability to prioritise and co-ordinate work Flexible, outcomes-based, self-motivated and proactive Project management / co-ordination / monitoring of deliverables and trackers Ability to accurately monitor and manage spend against a financial budget Ability to plan & organise independently and deliver, including securing input and guiding others Initiating action, follow up and time management Stakeholder focus and outcomes-based approach Quality orientation Decision-making Stress tolerance and conflict resolution Problem-solving and analytical skills Service-orientated Extreme accuracy and attention to detail is a pre-requisite High level of integrity, ethical values and confidentiality Law / Legal jobs
Job title : Paralegal : Commercial and Affiliates (Durban North)
Job Location : KwaZulu-Natal, Durban
Deadline : October 24, 2025
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JOB PURPOSE
KEY PERFORMANCE AREAS
Core Legal Work
Paralegal Expertise
Legal Management Administration
Cross-Swimlane Projects
BU Allocated Responsibility
Group Legal BU KPI
Aspen Values & personal Insights
Requirements
EDUCATION :
CERTIFICATIONS / REGISTRATIONS :
OVERALL EXPERIENCE :
SPECIFIC EXPERIENCE, KNOWLEDGE AND REGISTRATIONS :
WORK-SPECIFIC SKILLS & EXPOSURE :
SKILLS AND ATTRIBUTES :
COMPETENCIES :
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Paralegal Commercial • Durban, ZA
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