Procurement Coordinator

Value LogisticsZA

24 days ago

Job description

Job title : Procurement Coordinator

Job Location : Gauteng,

Deadline : November 06, 2025

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Purpose of the Job

Responsible for Group travel arrangements / general admin / loading general & maintenance orders, assisting with queries and filing. Assisting the procurement department with various admin duties and overflow requirements.

Maintenance

Create Orders

Invoices for completed jobs to be handed over for receipting

Accurate record keeping of orders generated and invoices received

Send Invoices and receipts to creditors for payment

Record keeping of all invoices sent to creditors

Filing

Group Travel

Process Bookings for Flights / Accommodation & Car Rental requests as received on Sharepoint

Generate Embrace orders

Match Invoices to orders for payments

Recon credit card statement monthly

Recon accommodation and car rental supplier statements, ensure payments are up to date

Accurate record keeping

Flower Orders

Process requests on receipt as per the flower policy

Create, place and track orders to the supplier

Confirm delivery is done

Match invoice to orders and hand over for receipting

Send invoices to creditors for payment

Record keeping of all invoices sent to creditors

Ensure supplier statement is up to date

Filing

PPE

Queries – Check order status on Embrace. Obtain information from warehouse / buyer and supply feedback to the Business Unit / s

Assist with loading inventory orders when requested

Assist in checking returns received, matching to paperwork

Assist in checking exchanges, matching to paperwork

Assist to check Sharepoint that users updated PPE issue dates

Assist to update employee data on Sharepoint

Stationery

Assist with loading inventory orders when required

Create monthly internal orders for the procurement department’s requirements

Boardrooms – Catering / Refreshments

Weekly stock check in the kitchen of cutlery and refreshments

Create monthly orders for Boardroom refreshments

Assist with catering / refreshments for clients and internal meetings if required

Assist with boardroom bookings if required

Ensuring that equipment in boardrooms is in working order

Ensure that boardrooms are clean and tidy daily, report issues to maintenance department

General

Filing

Attending to day-to-day overflow requirements within the department

Assist with report copies and binding

Receiving & distributing internal mail

General admin requirements

Maintain and update the asset register bi-annually

Minimum Requirements

Grade 12 (Matric)

3 years’ experience in admin / procurement environment

Skills Requirements

Proficiency in MS Office (Outlook, Word, Excel, Powerpoint)

Presentable – be able to deal with customers and suppliers in a professional manner

Customer Relations

Ability to multitask and perform under pressure

Store Keeping / Procurement jobs

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Procurement Coordinator • ZA

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