Executive Personal Assistant

Description

The Executive Personal Assistant provides high-level administrative support to Senior Executives, managing complex diaries, coordinating meetings and travel, handling confidential information, and supporting office operations. The role requires strong organisational skills, proactive problem-solving, and the ability to work independently.

This is JHB based role and requires the incumbent to be in office at the Sandton office.

Business Portfolio : Group Technology and Transformation

Effective management of diaries (scheduling of appointments, internal and external meetings and conferences, and ensuring timely resolution of calendar conflicts).

Provide department with support in relation to arranging functions, venue bookings, and making travel arrangements when necessary.

Responsible for office infrastructure, e.g. office equipment and ordering stationery.

Accountable for completing tasks of a personal nature on behalf of the senior manager.

Could be accountable for the management of a budget or significant spending on a budget.

Ensure that the Executives are equipped with necessary documentation to proceed with meetings.

Organise complex and detailed travel plans and itineraries (local and international), and compile documents for travel-related meetings. Facilitate visas, forex and booking as well as logistics.

Responsible for the procurement of assets, arranging relevant access and provision of relevant documentation for new hires reporting into the Executive Managers.

Support the Executive Managers by collating reports, business presentations, drafting correspondence and taking minutes for meetings chaired the Executives (if required).

Ability to redirect tasks, queries and escalations to relevant Executive’s direct reports.

Keep a schedule of deadlines and assist manager to achieve them. Manages expectations when deadlines are going to be missed.

Manage and ensure the sign-off and processing of supplier invoices. Maintains confidentiality of information.

Develop and manage an efficient filing system.

Perform secretarial duties for executives and other senior employees in the team, when required.

Supports vendors and external parties with logistics on behalf of executive manager.

Requirements : Skills, Qualifications and Experience required

Matric

Preference for Secretarial or Office Admin qualification

3-5 years senior level PA experience

Proficiency in MS Office Some technical knowledge about area of operation

Experience in managing budgets

Excellent organisational skills

Attention to detail

Deadline orientated

Ability to prioritise work in order of importance and risk

Excellent communication and interpersonal skills

Strong pro-active problem-solving skills

Ability to work under pressure

Good interpersonal skills

High level of ownership and independence (able to run the office in the absence of the Executives for long periods of time)

Adequate stakeholder management experience (working with Executives)

Competencies

Directs Work

Providing direction, delegating, and removing obstacles to get work done.

Drives Results

Consistently achieving results, even under tough circumstances.

Ensures Accountability

Holding self and others accountable to meet commitments.

Manages Complexity

Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.

Optimizes Work Processes

Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

Plans and Aligns

Planning and prioritizing work to meet commitments aligned with organizational goals.

Tech Savvy

Anticipating and adopting innovations in business-building digital and technology applications.

Skills

Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, Report Review

Competencies

Directs WorkDrives ResultsEnsures AccountabilityManages ComplexityOptimizes Work ProcessesPlans and AlignsTech Savvy

Education

NQF Level 3 & NQF Level 2 - Below school leaving

Closing Date

29 October 2025 , 23 : 59