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PA and Administrator to MD

PA and Administrator to MD

GIBB Engineering and ArchitectureZA
25 days ago
Job description

Job title : PA and Administrator to MD

Job Location : Gauteng,

Deadline : October 04, 2025

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Key Performance Areas :

  • Administrative Support :   Manage the MD’s calendar, schedule meetings, and coordinate appointments.
  • Communication Management :   Handle correspondence, emails, and phone calls on behalf of the MD.
  • Meeting Coordination :   Arrange and prepare materials for meetings, take minutes, and follow up on action items.
  • Travel & Logistics :   Plan and coordinate national and international travel, including visas, accommodation, and itineraries.
  • Document Management :   Draft, proofread, and manage confidential documents, presentations, and reports.
  • Office Administration :   Maintain office supplies, handle procurement processes, and oversee general office management.
  • Project Support :   Assist in the coordination and tracking of projects, ensuring deadlines and deliverables are met.
  • Stakeholder Engagement :   Liaise with internal and external stakeholders, fostering strong professional relationships.
  • Event Coordination :   Organize corporate events, meetings, and other company functions as required.
  • Confidentiality :   Maintain discretion and confidentiality in all dealings and information management.

    • Requirements

    Required Qualifications & Experience :

  • Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
  • Minimum of 5 years’ experience as a Personal Assistant, Executive Assistant, or Administrator at the executive level.
  • Experience within the energy, infrastructure, or investment sectors is an advantage.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities with keen attention to detail.
  • Ability to work under pressure and handle multiple priorities in a fast-paced environment.
  • High level of professionalism, discretion, and integrity.
  • Strong problem-solving skills and the ability to anticipate needs proactively.
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