Talent.com
Administrator Coordinator Johannesburg

Administrator Coordinator Johannesburg

Scribante Labour ConsultantsJohannesburg, Gauteng, South Africa
30+ days ago
Job description

Duties & Responsibilities

Administration :

  • Employee - Vet all new and existing employee contracts ensuring contracts have been correctly allocated to : client contract period and or reason / project / seasonal. Thorough administration and communication of end of contracts.
  • Client - Administrate Client contracts, SOP’s, and SLA agreements. Ensure all client contracts are up to date and in place. Ensure all client contractual requirements are adhered to.
  • Payroll - Responsible for all branch and / or designated client payroll submissions. Capturing and submission of timesheets for designated client / site allocations. Collating and submission of employee pay queries and feedback to contractee / employees. Assist with bargaining council returns. Act as a link between Payroll department and Unit. Assist in the administration of IOD’s as per COIDA requirement. Prepare and submit daily / weekly / monthly Util, Pool, Head Count reports.
  • Creditors - Submit quotations, invoices etc. to head office for payment.
  • Order and manage stock levels of PPE, stationery etc. – submit monthly stock take reports to head office.
  • Ensure compliance and payroll process are adhered to as per Payroll Manager and company requirements.

Recruitment & HR related tasks :

  • Responsible for all end-to-end recruitment.
  • Conduct bulk recruitment and ensure a constant supply of candidates to be ready for placements.
  • Ensure temp placement targets are met and orders are filled.
  • Source, reference check, interview - all pool applicants.
  • Schedule MIE and driver testing for qualified candidates.
  • Complete full signup pack with Personal Particulars and add to Pool List.
  • Open and maintain contract staff files.
  • Submit updated Pool List with Util Report weekly to Ops Co-Ord’s.
  • Monitor and manage Compliance Reports for each site. License / PDP expiry, medicals & inductions.
  • Resourcing and staffing of all vacancies - sourcing of candidates (via job sites, our own website, social media, networking with candidates and existing staff), including telephonic screening of candidates, shortlisting of candidates, meeting with candidates, and briefing them prior to client interviews.
  • Ensure client recruitment needs are being met and are aligned with company / client requirements, policies, and procedures.
  • Utilise a variety of creative sourcing strategies to identify a high quality and diverse candidate pool.
  • Monitor and apply HR recruiting best practices.
  • Keep current with recruitment strategies and industry trends.
  • Ensure all HR compliances are adhered to as per company and functional line manager (HR Business Partner) requirements.

    • Client Engagement :

  • Co-ordination of Client Management / Service Delivery Meetings.
  • Co-ordinate and attend monthly client management, interdepartmental and service delivery meetings.
  • Assist in the preparations of agendas, minute taking and ensure follow-up and service deliverables have been met.
  • Ensure distribution of minutes to relevant client stakeholders and company head office senior manager (SLC).

    • Client Sales and Extension :

  • Assist in procuring of new clients and developing existing client base.
  • Assist in sourcing of new clients via telesales, cold calling, and alternative sourcing strategies.
  • Develop existing client base and assist in procuring new clients.
  • Co-ordinate meetings as required between client operations and employees on site.
  • Act as a point of contact to build influential client / employee and candidate relationships.

    • Operations :

  • Assist operations with employee collection and drop off points – co-ordination, site allocation and placement.
  • Assist in co-ordinating and ensuring due diligence is conducted before placement of staff on site based on client and company requirements and expectations. (i.e., license checks, PPE, Breathalyser assessments, Health & Safety requirements and any other justifiable pre-screening requirements as instructed by Client and Company Management).
  • Induction of employees as per company and client requirement.
  • Make sure all sites have the necessary statute – i.e., DOL wall charts.
  • Make sure all sites have disciplinary codes and procedures displayed.
  • Assist towards company recruitment drive and branding strategies.
  • Constantly train staff with policies and procedures and personal growth needs to fulfil job requirements.
  • Undertake any additional duties, in relation to job function, as required by HR Business Partner and Ops & HR Director.

    • Desired Experience & Qualification

  • Matric.
  • HR / Business studies related degree or diploma (advantageous).
  • Additional studies and certifications.
  • Driver’s License and must have own car.
  • Competent in MS office (strong excel).
  • Efficient user of web-based tools and career portals.
  • High level of accountability.

    • #J-18808-Ljbffr

    Create a job alert for this search

    Administrator • Johannesburg, Gauteng, South Africa

    Related jobs
    • Promoted
    Procurement Coordinator

    Procurement Coordinator

    Staff Unlimited Recruitment Pty Ltd T / A MPC Recruitment Group ECRoodepoort, South Africa
    Successful candidate will play a pivotal role managing procurement, inventory optimisation, and supplier relationships, to support lean and cost?efficient operations. Bachelor’s degree in Supply Cha...Show moreLast updated: 30+ days ago
    • Promoted
    Branch Administrator / Coordinator (Johannesburg)

    Branch Administrator / Coordinator (Johannesburg)

    Scribante Labour ConsultantsJohannesburg, Gauteng, South Africa
    Job Title : Unit Operations Coordinator.Co-ordinate all unit operational and client activities by ensuring all deliverables are achieved. Responsible for all HR, Administration, and Operational requi...Show moreLast updated: 30+ days ago
    • Promoted
    ISP Coordinator

    ISP Coordinator

    PlaceTalentJohannesburg, South Africa
    The ISP Coordinator is an administrative operations role responsible for supporting the scheduling of new fiber-to-the-home (FTTH) installations in the residential sector.This includes confirming a...Show moreLast updated: 30+ days ago
    • Promoted
    Administrator

    Administrator

    IOCOJohannesburg, South Africa
    The ideal candidate will be responsible for maintaining accurate asset records, supporting administrative processes, and ensuring compliance with internal policies and reporting standards.This role...Show moreLast updated: 18 days ago
    • Promoted
    Coordinator Administration Boksburg

    Coordinator Administration Boksburg

    Dames AppointmentsBoksburg, Gauteng, South Africa
    As a Service Coordinator, you will be responsible for overseeing and managing the delivery of services to clients or customers. Your primary objective will be to ensure efficient coordination betwee...Show moreLast updated: 30+ days ago
    • Promoted
    Administrator

    Administrator

    ADvTECHJohannesburg, ZA
    Job Location : Gauteng, Johannesburg.The ADvTECH Schools Division leads the private sector in the field of education, contributing meaningfully towards the sustainable development of human capacity...Show moreLast updated: 19 days ago
    • Promoted
    Senior Administrator Edenvale

    Senior Administrator Edenvale

    The CaretakersGauteng, South Africa
    Our company based in Meadowdale is looking for a professional, well-spoken office administrator that can handle all tasks related to office admin, sales, minor bookkeeping, and costing / quoting duti...Show moreLast updated: 30+ days ago
    • Promoted
    Project Administrator

    Project Administrator

    Frogg RecruitmentKrugersdorp, Gauteng, South Africa
    Project Administrator position available in Krugersdorp.We are seeking a highly organised and detail-oriented Project Coordinator / Project Administrator to join our client in the Engineering indus...Show moreLast updated: 30+ days ago
    • Promoted
    Administrator

    Administrator

    LMP RECRUITJohannesburg, South Africa
    Reputable company based in Randburg is looking for a vibrant Administrator to join their team on a 3-month contract with view to permanent. Capturing timesheets of the technicians.Show moreLast updated: 30+ days ago
    • Promoted
    Project Coordinator / Administrator

    Project Coordinator / Administrator

    Whizants (Pty) Ltd.WorkFromHome, Gauteng, South Africa
    Coordinate project activities and resources to ensure smooth and efficient execution.Monitor project progress, ensuring adherence to timelines and budgets. Prepare and maintain project documentation...Show moreLast updated: 30+ days ago
    • Promoted
    Letting Coordinator

    Letting Coordinator

    Rent-A-PropertyRoodepoort, Gauteng, South Africa
    Property management company based in Ruimsig, Roodepoort has a Letting Coordinator vacancy available.Candidate needs to be vibrant, enthusiastic and pasionate about property.Only candidates that me...Show moreLast updated: 13 days ago
    • Promoted
    Claims Coordinator

    Claims Coordinator

    MC Technology StaffingJohannesburg, South Africa
    Managing multiple insurer accounts (ABSA, Standardbank, Nedbank, Old Mutual, and other major partners).Coordinating assessments and repairs for residential and commercial security systems.Compiling...Show moreLast updated: 30+ days ago
    • Promoted
    Assessing Administrator

    Assessing Administrator

    Telesure Investment HoldingsJohannesburg, ZA
    Job title : Assessing Administrator.Job Location : Gauteng, Johannesburg.Provide administrative support and assistance to internal and external stakeholders. Produce, update and provide best practic...Show moreLast updated: 22 days ago
    • Promoted
    Project Coordinator

    Project Coordinator

    FROGG RecruitmentJohannesburg, Gauteng, South Africa
    Project Coordinator / Project Administrator for an engineering industry client in Krugersdorp, Gauteng.Responsible for providing comprehensive administrative support to ensure the smooth execution ...Show moreLast updated: 30+ days ago
    • Promoted
    Frontline Administrator

    Frontline Administrator

    LMP RECRUITJohannesburg, South Africa
    Reputable company based in Randburg is looking for a vibrant Administrator to join their team on a 3-month contract with view to permanent. Capturing timesheets of the technicians.Show moreLast updated: 30+ days ago
    • Promoted
    ATM Reconciliation Administrator

    ATM Reconciliation Administrator

    HR GenieJohannesburg, South Africa
    G4S Cash Solutions (SA), a leading provider of integrated cash management solutions, has a vacancy for an ATM Reconciliations Administrator based at our operations in Centurion, reporting to the Na...Show moreLast updated: 30+ days ago
    • Promoted
    Training Coordinator / Administrator

    Training Coordinator / Administrator

    Zimele TechnologiesCenturion, Gauteng, South Africa
    The Training Coordinator is responsible for managing and supporting all training administration, logistics, and reporting within the Training & Development department. This role combines strong tech...Show moreLast updated: 2 days ago
    • Promoted
    Remote Administrative Coordinator

    Remote Administrative Coordinator

    DevFindersWorkFromHome, Gauteng, South Africa
    Remote
    We’re looking for someone who enjoys creating structure, staying on top of tasks, and making sure things run as they should. In this role, you’ll support both our internal team and our clients by ma...Show moreLast updated: 30+ days ago