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Executive Assistant (South Africa) - 39136205379
SomewhereWorkFromHome, Limpopo, South Africa30+ days ago
Job descriptionMonitor and triage up to 6 email inboxes, filtering priorities, and drafting responses in Amy’s voice. Create templates for recurring email types to streamline communication and make it easier for both you and Amy to manage repetitive tasks efficiently. Ensure timely follow-ups and no dropped balls across multiple ventures Transfer tasks from emails to the task tracker for better visibility and organization. Create and maintain Notion and Monday boards to track workflows Organize business data in Google Sheets, using formulas to consolidate and interpret Help with vendor lists, SOP organization, and light project coordination Use tools like Canva and CapCut to create reels, quote cards, and occasional podcast-related clip content Coordinate posting schedules and podcast-related uploads or reminders 2+ years experience in a virtual assistant, operations, social media, or executive support role Proven tech-savvy with tools like Google Suite, Google Sheets (formulas), Notion, Canva, CapCut, AI (ChatGPT, Claude, etc) Strong business acumen and a natural problem-solver Excellent written communication with the ability to match Amy’s tone and voice in emails Highly organized , self-directed, and able to prioritize without constant oversight Interest in startups, operations, and / or content creation a bonus Amy’s schedule is streamlined and manageable Her inboxes are calm and prioritized She’s able to spend more time on strategy, less on admin Daily tasks are clearly tracked and nothing slips through the cracks Social media and podcast tasks are handled seamlessly in the background
Cape Town
JOB ID - 13373
Executive Assistant to Founder & Operator
Location : Remote
Working Hours : 8am - 5pm PST (flexible)
Compensation : $1000 - $1500 dependent upon experience
About the Role
Amy is a high-performing operations leader overseeing several startups, managing business strategy, development, vendor relationships, and her own podcast. With her workload doubling in the last three months, she’s seeking a proactive, tech-savvy Executive Virtual Assistant to help bring structure, clarity, and calm to her day-to-day responsibilities.
This is a non-client-facing role focused on behind-the-scenes operational support. Ideal for someone who thrives in a fast-paced, entrepreneurial environment and loves turning chaos into order.
Key Responsibilities
Time & Task Management (Top Priority) :
- Manage and organize Amy’s calendar, coordinate meetings, and ensure time is aligned with top priorities
- Track and assign tasks across multiple startups using tools like Notion or Monday.com
- Anticipate needs and flag scheduling conflicts, follow-ups, or prep work
Inbox & Communication Management :
Organizational Support :
Light Social Media & Creative Tasks (Third Priority) :
Qualifications
What Success Looks Like
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Executive Assistant South Africa • WorkFromHome, Limpopo, South Africa
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