Personal Assistant Required

Overview

We are currently seeking a highly organized and proactive Personal Assistant to join our team at the Korean African Business Centre. The position is available for immediate start.

Position : Personal Assistant

Location : Rivonia close to Rivonia Village Johannesburg

Working Hours : Monday to Friday 08 : 00 – 17 : 00

Salary : R15000 per month

If you are detail-oriented, reliable and able to handle a variety of administrative tasks in a fast-paced environment we would love to hear from you.

Please submit your CV if you are interested in this opportunity. Should you have any questions or require additional information feel free to reach out.

We look forward to reviewing your application!

Duties & Responsibilities

• Administrative Support : Manage and organize the executive’s schedule including appointments, meetings and travel arrangements; handle correspondence (emails, phone calls, etc.) and ensure timely responses; prepare reports, presentations and other documents as required.
• Calendar & Schedule Management : Schedule and prioritize meetings ensuring no conflicts and that all necessary preparations are made; coordinate meetings and events including venue booking, equipment setup and catering if needed; track deadlines and ensure timely follow-ups on action items.
• Document Management : Organize and maintain files and documents both physical and digital ensuring easy access and confidentiality; draft, proofread and send out emails, letters and memos; process and handle confidential information with discretion.
• Client and Vendor Liaison : Serve as a point of contact for clients, vendors and other external partners; handle inquiries and requests and ensure seamless communication between the executive and external parties; maintain positive relationships with clients and vendors through excellent communication and follow-up.
• Office Management : Oversee office supplies inventory and other operational aspects of the office; manage office equipment and coordinate any maintenance or repairs as needed.
• Financial Administration : Process and track expenses, invoices and other financial documents; prepare reports for budget tracking and approval; coordinate with finance teams to ensure accurate billing and payment processing.
• Personal Assistance : Provide personal support for the executive as needed such as running errands, managing appointments or assisting with personal projects; ensure that the executive’s personal commitments and tasks are managed effectively.
• Confidentiality and Discretion : Handle sensitive information with the highest level of confidentiality and professionalism; act as a trusted advisor and represent the executive in a professional manner.
• Problem-Solving & Flexibility : Proactively anticipate needs and issues, finding solutions and taking necessary action; be adaptable and responsive to last-minute changes or urgent requests.
• Technology & Systems Management : Use office software and communication tools (e.g., Microsoft Office, Google Suite, project management software) efficiently; maintain organization of digital files, emails and other communication platforms.

Qualifications

Employment Type : Full-Time

Experience : years

Vacancy : 1

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