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Executive Personal Assistant
Ernst & Young Global LimitedJohannesburg, Gauteng, South Africa4 days ago
Job descriptionProvide comprehensive diary management in consultation with your Partners. Proactively monitor meeting attendance, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively. Facilitate all logistical arrangements and ensure all documentation is prepared in advance of meetings – with oversight from a Manager / Advance Intermediate PA / Partner Proactive itinerary planning, researching and considering reasonable alternative cost effective travel, to include assistance with visas. Maximise cost reduction opportunities, utilising preferred travel provider in line with travel and expenses policy. Manage communications, monitor emails, post and calls taking appropriate action, escalating or delegating accordingly. Project manage events that only require internal bookings of rooms, catering and attendance management. Ensuring compliance with policies and approved budgets. Work with facilities to confirm logistical arrangements and attend events as required, proactively ensuring relevant documentation is available at the event as approved by the Partner / Manager. Manage budget in consultation with the Partner / Manager. Prepare and submit timesheets. Collate and process expenses and invoices ensuring compliance with policy and approval process. Reconcile credit card / bank statements with receipts as appropriate. Delegate meetings, events, travel, accommodation and ad hoc tasks Maintain client contact and relationship databases. Provide ad hoc project support. Loading external training CPD hours Mercury S2P support Stationery maintenance Meet and greet visitors to EY offices. Provide cover for colleagues during absences as appropriate. Experience in a corporate professional services environment is preferred. The confidence to engage with senior / high profile contacts and clients and their teams. Attention to detail and ownership for the delivery of high-quality work. Ability to build relationships across diverse teams both locally and globally. Ability to work as part of a team, ensuring seamless service to the firm and clients. Confident approach to administration and agile to different Partner expectations The ability to plan ahead and anticipate potential problems. Strong organisational skills with ability to prioritise a busy and often conflicting workload. A flexible and professional approach, remaining calm under pressure. Knowledge of time zones and best means of travel between multinational locations. Broad knowledge of Microsoft Office packages. Administrative / Management jobs
Job title : Executive Personal Assistant
Job Location : Gauteng, Johannesburg
Deadline : October 23, 2025
Overview
Key responsibilities and requirements for the Executive Personal Assistant role.
Responsibilities
Relationship management
- Act as an ambassador and first point of contact for allocated Partners
- Develop and maintain internal and external networks, building knowledge of key client handling teams and issues in order to effectively identify and communicate priorities.
- Build strong relationships with clients and their PAs identifying opportunities to enhance EY’s reputation.
Diary and meeting management
Travel management
Communication management
Events management
Time and expense management
General administrative and project support
Experience and skills required
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Personal Assistant • Johannesburg, Gauteng, South Africa
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