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Specialist : Payroll and Benefits

Specialist : Payroll and Benefits

National Home Builders Registration CouncilZA
26 days ago
Job description

Job title : Specialist : Payroll and Benefits

Job Location : Gauteng,

Deadline : October 02, 2025

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The Individual will primarily be responsible for, but not limited to the following :

  • Develop and implement annual budget for the Payroll and Benefits Section.
  • Maintain costing information for the Payroll and Benefits Section.
  • Maintain Service Levels Agreements.
  • Comply with Supply Chain Management policies and procedures.
  • Ensures accuracy of payroll through performing monthly income statement and balance sheet reconciliations.
  • Post Monthly payroll journal to Finance and subsequent clearing journals.
  • Analyse outstanding items and provide clearing actions.
  • Ensures all payments to staff, SARS, Department of Labour, and other payroll-related vendors are accurate and paid on time.
  • Managing all monthly, bi-annual, and annual statutory returns, i.e. EMP201, EMP501, IRP5’s, IT3A’s, UIF, SDL, COIDA.
  • Ensure NHBRC’s Leave Liability Report is reconciled accurately and submitted timeously.
  • Monitor and recommend initiatives aimed at reducing NHBRC’s Leave Liability costs.
  • Prepare and submit reports on remuneration and benefits benchmarking exercises, and other assignments as required.
  • Prepares and submits the necessary data in order to participate in identified salary surveys.
  • Ensures survey data is accurate and relevant.
  • Critically analyse remuneration practices and provide reports as required.
  • Develop an implementation plan on recommendations from Benchmarking exercise.
  • Develop and manage effective payroll administration procedures and systems.
  • Manage and monitor the delivery of all payroll-related activities in a timeous manner.
  • Ensure that all staff is paid accurately and on the defined pay dates.
  • Ensure data integrity of all payroll data and provide stakeholders with relevant information and reports pertaining to payroll.
  • Manage annual and off-cycle payroll processes : Annual Bonus Payments and Annual Salary Increases.
  • Performs final review and verification of all payrolls and related payments.
  • Ensure NHBRC benefit funds and schemes are efficiently administered and operate according to company policy, statutory and fund requirements.
  • Ensure that new developments regarding benefit funds and schemes are communicated to all employees.
  • Liaise with Insurance companies, brokers, and administrators to ensure the proper administration for the company’s benefit funds and schemes.
  • Ensure communication of benefits to all staff and managers, to facilitate an understanding of company benefits.
  • Authorise all Employee Benefits related payments and ensure that the correct amounts are being paid to the correct stakeholder.
  • Implement agreed Service Level Agreements (SLA) with line management based on deliverables and key measures.
  • Liaise with IT to ensure that the payroll system is configured appropriately and is compliant with legislation in terms of e.g. TAX, UIF, SDL.
  • Ensure business requirements are implemented on ERP System.
  • Test and Sign off any ERP system changes on QA and Production environments.
  • Conduct training sessions with end-users on all HCM ERP system modules.
  • Manage and ensure implementation of an effective HC filing and record-keeping system for all HC-related information and employee data in accordance with the NHBRC’s policies, procedures, and legal requirements.
  • Manage and develop the necessary controls to check accuracy and confidentiality of employee records and archives and that HC information is maintained at all times.
  • Manage the audit process of employee files ensuring completeness.
  • Manage the archiving process of documents and files stored in the filing room.
  • Responsible for preparing monthly and quarterly reports relating to remuneration and benefits.
  • Develops special reports for senior management on request.
  • Identify risks within Remuneration and Benefits and conduct periodic audits (monthly, quarterly, annually) to monitor adherence to payroll-related practices, policies, and procedures. Take the appropriate corrective action.
  • Ensure that all audit findings and risks relating to the remuneration and benefits function are addressed and mitigated
  • Implement controls to ensure that all findings raised are addressed and resolved.
  • Develop review and workshop policies, procedures, process flows, and Frameworks to ensure legal compliance with government regulations.
  • Provide input into overall Human Capital Strategy and Operational Plan.
  • Execute operational programmes for Payroll and Benefits based on overall Human Capital operational plan.
  • Develop and implement standard operating procedures (SOPs) for Payroll and Benefits and Records Management.
  • Conduct functional workshops related to remuneration and benefits policies and procedures to ensure compliance and awareness
  • Ensure compliance with all HR policies and procedures.
  • Keep up to date with relevant regulations / legislation and determine the impact of any changes, taking action to implement changes where necessary.
  • Maintain effective and efficient relationships with external service providers to improve operating efficiencies.
  • Communicate and educate employees regarding remuneration and benefits policies, systems, and practices.
  • Provide expert and professional advice on all remuneration-related issues.
  • Investigate and resolve all escalated queries within the area of responsibility.
  • Communicate changes in legislative policies and facilitate changes applicable to Payroll and Benefits processes.
  • Ensures Payroll and Benefits staff are available to conduct induction sessions on remuneration.
  • Conduct performance management and monitor performance on ongoing basis through mentoring, coaching, and reviews and take appropriate steps to correct problems.
  • Track & encourage individual development by identifying learning and development needs & facilitate attendance of relevant programs
  • Deal with grievances, conflict and disciplinary issues and take appropriate actions in accordance with NHBRC Policy.
  • Recruitment and selection of suitable candidates according recruitment and selection procedures and EE targets.

    • MINIMUM REQUIREMENTS :

  • Minimum of a Degree (NQF Level 7) in Human Resources, Business Administration or Finance
  • Minimum five (5) years’ experience in a similar role
  • Minimum of three (3) years supervisory experience
  • Prior experience in HR practices and compensation cycle management
  • GRP (Global Remuneration Certification) is an added advantage
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