Executive Assistant to Chief Executive OfficerReal Hires • WorkFromHome, South Africa

Executive Assistant to Chief Executive Officer

Real Hires • WorkFromHome, South Africa

11 days ago

Job description

Executive Assistant to Chief Executive Officer

Join Real Hires to apply for the Executive Assistant to Chief Executive Officer role.

Location : Flexible (Remote, must overlap with EST hours)

Compensation : Competitive salary + bonus + benefits

About Real Hires

Real Hires is on a mission to make global talent truly accessible. We’re not just filling roles — we’re creating impact. Our goal is to become the most trusted global staffing partner for U.S. businesses, and every hire here is designed to multiply growth.

The Role

This is not a traditional assistant position. You’ll function as an extension of the CEO’s mind — anticipating, prioritizing, and creating order so he can stay focused on what only he can do : vision, sales, client relationships, and growth strategy.

You will clear the runway by :

Turning raw ideas into finished guides, posts, and client tools
Translating chaos into systems and SOPs
Building rails (trackers, briefs, workflows) for predictable execution
Protecting the CEO’s time, energy, and clarity

Protect Time & Clarity

Deliver daily / weekly briefs (top priorities, pipeline, client issues)

End each day with a “Done List” to make progress visible

Keep inbox, calendar, and CRM tight — nothing slips, nothing lingers

Content & Authority Support

Capture sparks from voice notes and turn them into LinkedIn drafts, guides, or frameworks

Manage a content library — organize, tag, and maintain flow

Client Experience & Retention

Systematize onboarding (welcome packs, kickoff emails, “what’s next” docs)

Coordinate testimonials, gifting, and client touchpoints

Prep concise call briefs and log insights into CRM

Project Finishing

Keep websites, branding, and product milestones on track

Manage vendors, track progress, and elevate decisions with clarity

Close loops others leave open

Strategic Insights

Research tools, partners, and opportunities

Deliver 1-page briefs with clear options and recommendations

Results You Own

CEO starts and ends each day with clarity, not fog

Content machine runs — ideas captured, organized, published

Client experience feels seamless — onboarding, follow-ups, touchpoints

Projects move to done — websites, guides, systems completed

CEO spends 70–80% of the week in vision, sales, content, and relationships

Requirements

5–10 years as EA, Chief of Staff, or Ops role supporting a founder / CEO

Proven record of turning chaos into clarity for high-energy leaders

Evidence of building systems (CRM processes, SOPs, onboarding flows, content libraries)

Elite communicator — crisp writing, clear speaking, able to draft in another’s voice

Client-facing polish — confident representing leadership to clients, partners, vendors

High follow-through — finish what you start without nudges

Assertive yet diplomatic — able to push back and realign priorities

Who This Role Is NOT For

Those needing constant direction, hand-holding, or detailed task lists

High “Quick Start” types who start but rarely finish

People rattled by shifting priorities or tight timelines

Those who guard evenings / weekends as non-negotiable — this role flexes when the CEO does

Anyone who views themselves as a “secretary” vs. a strategic operator

People who avoid feedback or take redirection personally

Those content with “done” instead of “done right”

The Right Person

A service-driven achiever who finds satisfaction in enabling success

A low-ego operator who thrives behind the curtain

A structured finisher who builds rails for others to run on

A calm anchor who says “Let’s finish this first” when new ideas appear

A trusted gatekeeper for inbox, calendar, and reputation

Summary

This is a high-intensity partnership, not a back-office role. If you are structured, proactive, confident, and thrive on finishing what others start, you’ll unlock the CEO’s potential and help Real Hires scale into the global authority on talent.

If that excites you — apply now.

Employment type

Full-time

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Executive Assistant • WorkFromHome, South Africa

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