Executive Assistant

Executive Assistant (Claremont, Cape Town)

Our client, a Senior Business Professional (Executive), is urgently seeking a full‑time Executive Assistant. This role involves overseeing the administrative operations of the Business Professional including managing her calendar, coordinating meetings and travel, and drafting professional documentation.

Location : The role is office based in the southern suburbs of Cape Town (Claremont).

SalaryStarting gross monthly salary ofR

Total cash remuneration, no benefits.

Work hours : 9am till 5 : 30pm, or 8 : 30am to 5pm. Some overtime may be required from time to time, authorized in advance and remunerated. Leave : 15 working days of annual leave, at employer's convenience. Commencement date : As soon as possible.

Duties and Responsibilities

• Administrative and Executive Support : Oversee day‑to‑day activities of the Executive to ensure smooth office functioning; draft correspondence, handle confidential documents, and follow up on action items; act as a gatekeeper and point of contact for internal and external inquiries; support preparation for board and executive meetings that the Executive is required to attend; act as a point of contact for stakeholders' queries and escalation; manage calendar, schedule and meetings for Executive; make travel arrangements and support travel logistics, visa applications, etc.; respond to emails in a timely manner and maintain a daily alert list for Executive to action; handle correspondence, respond to correspondence, meeting requests, invitations; accounting data capturing and support (bookkeeping); preparing and dissemination invoices; manage office supplies, subscriptions, and vendor contracts; track deadlines, deliverables, and budgets.
• Drafting of Professional Documentation (and Documentation Management) : Prepare correspondence and reports for the Executive; typing, formatting, and editing reports and presentations; prepare meeting presentations and meeting material for the Executive; contract & document management including tracking contract lifecycles and renewals; maintain document control and filing systems, especially client records and regulatory documents; assist with compliance reporting under the direction of the Executive; monitor adherence to internal policies and external regulations (e.g. POPIA, FICA).

Candidate Requirements

Application : Only applicants meeting all requirements should apply.

If you do not hear from us in a month, consider your application unsuccessful.

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