Debtors and Cashbook Clerk / Junior Accountant

Job Purpose : To manage the full debtors function, ensuring accurate invoicing, timely collection, and effective reconciliation of accounts, while maintaining up-to-date cashbook records. The role supports cash flow management by reconciling bank accounts, monitoring receipts, and ensuring compliance with financial policies and procedures. Roles & Responsibilities Debtors Management Capture, process, and issue invoices to customers accurately and timeously. Monitor customer accounts to ensure payments are received within agreed terms. Follow up on outstanding debtors and resolve queries promptly. Prepare monthly debtors reconciliations and statements. Ensure accurate posting of all journals related to debtors. Monitor project payments, documentation and cashflows. Vet credit applications and monitor overdue accounts. Maintain up-to-date records of all debtor transactions. Cashbook Management Capture all bank transactions daily and reconcile bank accounts. Allocate receipts and payments accurately to the correct accounts. Prepare and submitting required documentation to banks for foreign payments and receipts. Manage the setup and administration of new beneficiary profiles. Maintain advance payment records and reconciliation. Monitor cash balances to support cash flow requirements. Ensure accurate posting of all journals related to cashbook entries. Reconciliations & Reporting Prepare and review monthly debtors age analysis and escalate overdue accounts. Reconcile bank statements against accounting system balances. Assist with balance sheet reconciliations at month-end. Provide accurate financial data for reporting and audit purposes. Audit & Compliance Ensure compliance with company financial policies and procedures. Prepare audit schedules relating to debtors and cashbook. Assist auditors with queries and provide supporting documentation. AD-HOC Duties Provide assistance to the finance team as required. Support the Financial Controller with cash flow forecasts and reporting. Perform any other ad-hoc duties assigned. Qualifications & experience : Matric with Mathematics and Accounting. Bookkeeping or Accounting qualification (diploma or equivalent preferred). At least 35 years experience in Debtors and / or Cashbook accounting role. Experience working on computerized accounting systems. Proven record of handling reconciliations and collections. Knowledge : Knowledge of Accounting systems and processes. Understanding of debtors management and cashbook principles. Sound knowledge of reconciliation procedures. Knowledge of company financial policies and procedures. Skills : Good verbal and written communication skills. Strong numerical and analytical ability. Proficiency in Microsoft Office (Excel essential) and accounting software. Good planning, organizing, and time management skills. Strong interpersonal and customer service skills. Accuracy and attention to detail.