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Office Manager - (482)
Financial Intelligence CentreZA26 days ago
Job descriptionProvide the Office of the Head : HR with support in her / his duties, responsibilities and powers. Organise and prioritise critical issues and required information for the Head : HR to facilitate efficient decision making. Assist the HR Business unit (unit) with the co-ordination and administrative tasks of relevant HR projects / initiatives as may be determined from time to time. Prepare meeting agendas and document packs and distribution for management and related meetings. Attend , manage and take minutes for meetings commissioned by HR : Head including external meetings. Manage the Head : HR diary and related meetings. Action and facilitate the implementation of meeting decisions through engaging the relevant stakeholders. Manage and control correspondence and documents indexing and filing as well as records classification, management, and disposal in line with FIC policies. Assist in development and maintenance of processes and systems to streamline activities within the HR unit. Provide knowledge and advice to Office of the Head : HR and HR unit relating to governance and administration operational aspects. Participate and provide input to HR operational matters. Build network of relationships and communicate across functions and external stakeholders to achieve goals and objectives. Coordinate and consolidate budget and procurement matters for the unit Coordinate input into learning and development requirements for the unit. Manage records in accordance with FIC relevant policies. Prepare draft reports and submissions and correspondence on behalf of the HR : Head. Review and control documents submitted to Head : HR. Maintain and manage the assets and resources of the unit. Ensure that new staff members have all the necessary furniture, stationery and assets. Track, monitor and ensure that the sections within HR comply with all the deadlines, e.g. Financial Disclosures, Performance Agreements, Performance reviews, etc. Manage and collate all requests from the AGSA and Internal Audit on behalf of unit. Resolve queries and matters with a lot of inter-dependencies. Tailor makes solutions to meet the unit’s requirements and ensure that the unit’s requirements are met. Maintain and monitor compliance relevant to HR unit. Collaborate with administration support staff within HR unit on governance and administration matters. Act as a lead worker assigning work to other support staff and / or ensure all the services are provided in accordance with agreed standards. Coordinate induction for new staff reporting to Head : HR where necessary. Perform any other ad hoc duties as assigned. Degree in Administration or related (NQF7) Minimum of 5 years relevant administration experience in an environment which require confidentiality. Demonstrated ability to interact effectively across all levels of the organization Demonstrated ability to work collaboratively across the organization Effective and action-oriented Demonstrated excellent communication skills ( written and verbal) Advance skills MS package ( MS Excel, MS Word and MS PowerPoint). Administrative / Management jobs
Job title : Office Manager - (482)
Job Location : Gauteng,
Deadline : October 03, 2025
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Office Manager • ZA
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