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Executive Assistant_Glenhazel
Pro Tem RecruitmentJohannesburg, South Africa30+ days ago
Job descriptionArrange meetings (including cold and warm outreach), manage calendars, and ensure the founder is always prepared and on time. Keep files and tasks in order, track what’s outstanding, and assist with light reporting and documentation. Assist with payments, document submissions, banking queries, and financial admin. Personal Support Run occasional errands (e.g. shopping, bookings), assist with travel plans, and help manage personal logistics alongside work-related needs. Excellent communication skills – both written and verbal Super organised with strong attention to detail Able to take ownership and run with tasks without needing constant direction Proactively identifies gaps or bottlenecks and helps solve them Comfortable engaging professionally with investors, advisors, and senior stakeholders Strong EQ and interpersonal skills Tech-savvy – confident using Gmail, Google Drive, Excel, Zoom, WhatsApp Bonus : Familiar with or open to using tools for task tracking or workflow management A valid driver’s license and your own car A willingness to assist with both professional and personal tasks as needed Must be based in Johannesburg and willing to work in-office daily Experience supporting a business owner or senior executive Basic PowerPoint skills for formatting or assisting with presentations Interest in business, entrepreneurship, or operations
ABOUT THE ROLE
My client is looking for a sharp, organized, and reliable Executive Assistant to support the executive of several fast-paced businesses. You’ll be deeply involved in keeping things running smoothly — from coordinating meetings and chasing up communication to managing admin, banking, errands, and the occasional personal task.
This is a hands-on, in-office role that requires someone practical, proactive, and comfortable juggling a mix of business and personal responsibilities.
KEY RESPONSIBILITIES
Communication & Coordination
- Draft and send professional emails, follow up with clients and contacts, and manage ongoing communication across multiple projects.
Scheduling & Diary Management
Admin & Organisation
Banking & Payments
WHAT YOU’LL NEED
Discreet and trustworthy with access to sensitive business and personal information
NICE TO HAVE
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Executive • Johannesburg, South Africa
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