Personal Assistant & Office Manager

Job Title : Personal Assistant & Office Manager

Location : Cape Town CBD

Employment Type : Permanent | Full-Time | In-Office

Reporting To : CEO

About the Role :

We are seeking a highly dependable, discreet, and proactive Personal Assistant & Office Manager to support our CEO across both personal and business matters. This is a unique opportunity for someone who thrives in a fast-paced, dynamic environment and enjoys balancing high-level executive tasks with day-to-day personal support.

You will play a pivotal role in ensuring our CEO’s productivity, peace of mind, and the smooth running of multiple business ventures.

Why Join :

This is a rare opportunity to work closely with a visionary entrepreneur and make a real impact on both their professional and personal life. If you thrive on variety, enjoy making life easier for others, and value a role where your trust and discretion are highly valued, this could be the perfect fit.

Key Responsibilities :

Personal & Family Support :

Manage personal invoices, bills, and document filing

Ensure renewals (passports, licenses, insurance) are up to date

Organise personal appointments, travel, and errands

Support the CEO’s spouse with personal tasks as required

Handle ad hoc personal tasks including gifts, deliveries, and printing / framing

Business Support :

Assist with invoicing, VAT calculations, and basic finance admin

Coordinate team meetings, travel, and logistics

Manage office administration, IT queries, and stationery

Support event planning and execution

Maintain diaries, birthdays, and special occasions for the team

Perform ad hoc business tasks as needed

Required Skills & Experience :

Proven experience as a Personal Assistant, Executive Assistant, or Office Manager , ideally supporting C-suite or high-profile executives

Exceptional organizational, multitasking, and problem-solving abilities

Strong emotional intelligence, discretion, and confidentiality

Proficient in Microsoft Office Suite, Outlook, Google Workspace , and Canva

Basic finance administration experience (invoicing, statements, VAT) an advantage

Valid driver’s license and reliable transport

Proactive, anticipates needs, and comfortable working independently

Personal Attributes :

Loyal, committed, and trustworthy

Flexible and adaptable to ever-changing priorities

Service-oriented with a “no task too small” mindset

Excellent communication and interpersonal skills