Personal Assistant

Introduction

Our Client has a vacancy for an Executive Personal Assistant to the Managing Director and his executive team, to be based at the Cape Town office. The successful candidate will be a dynamic and experienced individual with the ability to take responsibility and act proactively. Duties include, but are not limited to :

Duties & Responsibilities

Manage day-to-day operations of the MD and his directors offices Plan & schedule meetings and appointments, and manage calendar Screen telephone calls, taking messages and management of Directors diaries Arrange video and teleconferences Conduct project-related research and collate documents Prepare and edit correspondence, reports and presentations Communicate with external clients and partners Arrange events and conferences Arrange catering for meetings and functions Processing and reconciliation of expense claims Occasional personal errands Looking after promotional material - ordering and inventory

Desired Experience & Qualification

REQUIREMENTS National Diploma in Office Management or relative qualification is a distinct advantage At least 10 years experience as an Executive PA Well-developed organisational and time-management skills & ability to work independently Proficient in MS Office Professional and effective verbal presentation and writing skills Ability to work under pressure, prioritise tasks and manage deadlines Maturity to handle a range of situations Attention to detail Maintain a high level of professionalism and confidentiality

NB : English and Fluent Afrikaans is essential for this position.