Administrative Assistant

Coltman Code is seeking a motivated and detail-oriented Administrative Assistant to support our project and operations teams. This role is ideal for someone who is organized, communicates clearly, and wants to gain hands‑on experience in a dynamic, fast‑paced environment. You’ll play a key role in ensuring smooth operations, effective internal communication, and well‑maintained documentation across our projects.

Responsibilities :

• Schedule meetings, prepare agendas, and keep track of upcoming meetings and appointments
• Record, prepare, and distribute meeting minutes and follow up on action items
• Maintain and update internal team members on client communications
• Gather, compile, and distribute weekly and monthly client reports
• Collect, organize, and maintain project documentation including scoping documents, contracts, and proposals
• Gather API documentation and conduct research during scoping phases
• Track project deliverables, deadlines, and ensure timely follow-ups
• Update and maintain project management tools
• Assist with tracking resource allocations across projects
• Organize and maintain project files and records
• Assist in preparing presentations, proposals, and other client‑facing documents
• Provide ad‑hoc administrative and operational support to the Project Manager

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