Grant Administrator (Wits Health Consortium)

Background

BackgroundWits Health Consortium (Pty) Limited (WHC) is a wholly‑owned Company of the University of the Witwatersrand Johannesburg (South Africa) under its Faculty of Health Sciences. WHC provides Faculty with a legal framework within which to operate the research and other activities necessary to support its academic objectives. In addition WHC offers a range of products and services to Academics.

Main Purpose of the Job

To carry out accounting and administrative duties and maintain the petty cash process.

Key Responsibilities

• Adherence to the financial policies and procedures
• Complete the petty cash requisition voucher and ensure the requisition voucher is signed by the Project Head
• Complete petty cash advance voucher book
• Disburse money store vouchers and ensure the recipient of the money signs for receipt of cash in the Advance Voucher book
• Attach proof of money distribution (i.e., receipt reimbursement forms, etc.)
• Ensure that petty cash is securely stored in the safe outside of designated usage times
• Reconcile all daily disbursements, balance cash and vouchers books
• Investigate any differences, record shortages and surpluses then document the disbursement on the system
• Submit petty cash reconciliation(s) to WHC for payment
• Prepare FNB petty cash replenishment form for reimbursement funds
• Arrange the FNB petty cash requisition form to be approved and signed by two project directors and submit the signed requisition to FNB
• Receive petty cash funds and record the cash received on the log sheet
• Maintain the set of accounts allocated
• Assist the Grant Management Team with ad‑hoc task and loading of internal invoices for payment

Required Minimum Education and Training

Grade 12 with Accounting. Relevant Certificate in Bookkeeping or Finance will be an added advantage.

Required Minimum Work Experience

Minimum 3 years general administration experience.

Desirable Additional Education, Work Experience and Personal Abilities

To Apply

Only if you meet the minimum job requirements and experience as mentioned above you may submit a detailed updated CV.

Employment Type

Full‑Time

Vacancy

Employment Equity

WHC in accordance with its Employment Equity goals and plan will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of and subsequent amendments thereto.

Closing Date

Closing date : 16 October. Note : No CV will be accepted after the closing date.

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