Office Administrator

Key Performance Areas & Duties

Resilience and Interpersonal Skills : Demonstrate resilience and possess excellent interpersonal skills to effectively collaborate within multidisciplinary

• Project Management : Take on the role of project management and report progress to the management as necessary.
• Multitasking : Manage multiple projects and teams concurrently, even outside standard office hours, to meet project objectives.
• Communication and Presentation : Exhibit strong communication and presentation skills for effective interaction with colleagues, clients, and
• ProgressReporting : Regularly report progress on assigned tasks and projects when requested.
• Quick Learning : Demonstrate the ability to quickly learn and apply new concepts and technologies.
• High-Pressure Environments : Be able to work extended hours under high- pressure environments to meet project deadlines that may change
• Assisting Management : Provide assistance to management as required and follow instructions diligently.
• Manage day-to-day administrative tasks with precision and
• Handle data capturing and processing with strong attention to
• Utilize Pastel / Sage and Excel for financial tasks and
• Coordinate and process visa applications, ensuring compliance with all
• Provide organizational support to the team and assist with offshore-related
• Leadership responsibilities, if applicable, based on
• Assisting the Finance team in tasks related to logging of credit card receipts, vendor documentation and related requests from management
• Taking of minutes for meetings and presenting them in the format required by management and clients
• Managing team logistics including flights and accommodations
• Tracking of service engineers in the field as to provide availability of engineers in the field to assist with team management and project management
• Ensuring all administrative tasks for all service engineers are completed and verified to comply with the company standards
• Being available after hours to complete tasks issued by management which are time sensitive
• Interacting with service engineers respectfully, supportively and enforcing compliance with company standards
• Supplying management with data in the requested format

Ensuring all service engineers documents and compliance certificates are kept up to date

Competencies and Behaviour

Office and Team Coordination