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Executive Assistant (Venture Capital)

Executive Assistant (Venture Capital)

Hire OverseasZA
16 days ago
Job type
  • Remote
  • Quick Apply
Job description

An early-stage venture capital fund is hiring a resourceful Executive Assistant to own scheduling, follow-ups, CRM hygiene, and content distribution ops. You’ll keep founders and partners focused by running airtight calendars, moving conversations forward, and keeping Affinity (CRM) spotless with notes, tags, and next steps. If you’re organized, proactive, and love turning chaos into clean pipelines, this role is for you.

🎁 Perks & Benefits

  • 💵 Competitive USD compensation (bi-monthly payouts : 15th & 30th)
  • 🏖️ Up to 14 days of Paid Time Off annually (starting Day 1)
  • 📅 Observance of Holidays (based on your location)
  • 🏡 100% remote – work from anywhere
  • ⚙️ Access to industry-standard platforms and integrations
  • 🚀 Opportunity to create systems that reduce workload and boost team performance

🧩 What You’ll Be Doing

📅 Scheduling, Follow-Ups & Stakeholder Coordination

  • Own complex calendar management for partners; schedule investor, founder, and portfolio meetings with minimal back-and-forth.
  • Drive timely follow-ups across email / LinkedIn; prevent dropped threads by maintaining next-step trackers.
  • Prepare agendas, pull context, and deliver concise pre-reads and post-call summaries.

    • 🗂️ CRM Hygiene (Affinity) & Data Operations

  • Ensure every touchpoint is captured in Affinity : contacts, opportunities, notes, tags, and tasks.
  • Ingest Read AI call notes into the correct records; extract key decisions, owners, and deadlines.
  • Perform light research and structured data enrichment (company, role, fund details) to keep records reliable.

    • 💬 Inbox & Communication Ops

  • Triage LinkedIn inbox daily; flag priority messages, draft responses, and maintain a response-SLA for partners.
  • Build a simple daily action digest (what needs replies, scheduling, or updates) to keep leaders moving.

    • 📣 Content Distribution & Light GTM Ops

  • Take founder-written content (threads, posts, newsletters) and handle consistent distribution across X / LinkedIn / Substack with correct formatting, links, and UTM hygiene.
  • Maintain a content calendar; queue posts, track engagement for feedback into the process.

    • 🔁 Process Improvement

  • Propose lightweight SOPs and checklists for recurring workflows (scheduling, CRM updates, content posting).
  • Surface bottlenecks early and suggest tools / adjustments to increase throughput.
  • Contribute to repeatable playbooks as the fund scales.

    • ✅ Who You Are

  • 3+ years as an EA / VA or Operations Coordinator in fast-paced, executive-facing environments (VC, PE, startup preferred).
  • Calendar ninja with excellent written English; confident drafting crisp, professional messages.
  • Affinity (or similar CRM) experience; comfortable with structured data entry, tagging, and tasking.
  • Familiar with LinkedIn workflows (inbox triage, post scheduling) and basic content ops .
  • Fluent with Read AI (or similar call-note tools), Microsoft Teams, and Slack.
  • High discretion with sensitive information; proactive, detail-obsessed, and reliable on EST hours.

    • 📩 How to Apply

    Please submit :

  • ✅ Your resume highlighting executive support, CRM experience (Affinity or similar), and LinkedIn / content ops.
  • ✅ A 1–2 minute Loom video : introducing yourself and share a mock daily action digest and how you’d log a meeting + next steps in the CRM.
  • ✅ (Optional) A redacted example of an SOP or checklist you’ve built for scheduling or inbox triage.

    • 📋  Application Process Overview

    Our comprehensive selection process ensures we find the right fit for both you and our clients :

  • Initial Application  - Submit your application and complete our prequalifying questions
  • Video Introduction  - Record a video introduction to showcase your communication skills and work experience
  • Role-Specific Assessment  - Complete a homework assignment tailored to the position (if applicable)
  • Recruitment Interview  - Initial screening with our talent team
  • Executive Interview  - Meet with senior leadership to discuss role alignment
  • Client Interview  - Final interview with the client team you'd be supporting
  • Job Offer  - Successful candidates receive a formal offer to join the team

    • Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

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