Executive Assistant

The Executive Assistant performs a variety of administrative tasks and supports our company’s Founder and Executive Team. Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

DUTIES AND RESPONSIBILITIES :

• To support and assist one of the Vice President of the company
• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage the Founders’ calendars and set up meetings
• Make travel and accommodation arrangements
• Prepare weekly, monthly or quarterly reports
• Format information for internal and external communication : memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Complete other duties at the discretion of management
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent Google Workspace / MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Superior discretion and confidentiality

Requirements

Benefits