Contracts Administrator and Executive Professional Assistant

Job title : Contracts Administrator and Executive Professional Assistant

Job Location : Gauteng,

Deadline : October 17, 2025

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Key Purpose

To provide high-level administrative support including contracts administration and executive professional assistant duties.

Areas of responsibility may include but not limited to

To provide administrative and organisational support to the Head : Legal and Ethics and Chief Medical Officer. This will include assisting with document control and management and assisting with internal and external enquiries / requests for documentation.

To serve as the secretariat for the Dispute Committee.

To manage the entirety of the contract management process for the Scheme.

To act as a gatekeeper of Executives’ time by effectively coordinating and organising meetings, including notification to prospective attendees, set-up pre- and post-meeting correspondence, meeting minutes and records, and any required follow-up needed thus ensuring the Executive remains sufficiently accessible, while keeping him / her on track with the daily objectives.

To effectively monitor work to ensure compliance with established methods, guidelines, standards and procedures by organising and storing both electronic and hard-copy information and records. and implement record retention policies and procedure thus ensuring the effective management of a knowledge database.

To manage and coordinate travel, function, event and related administration for Executives in line with the procurement policy and procedures.

To develop and care for relationships with the relevant key Scheme's stakeholders, including its outsourced partner, in consideration of the role played by such stakeholders in a highly complex environment and to always uphold the Scheme’s Values and their associated behaviours.

To render support to any other Executive of the Scheme as and when required

Personal Attributes and Skills

Knowledge of modern methods of office administration.

Excellent organisational and time management skills.

Excellent interpersonal and business communication skills, knowledge of business correspondence formatting as well as knowledge of proper English usage, spelling, grammar and punctuation.

Professionalism in providing stakeholder and personal services. This includes stakeholder needs assessment and meeting quality standards for services.

Experience in coordination of people and resources.

Working knowledge and understanding of tools, concepts, methodologies and processes of quality assurance.

Knowledge of identification, administrative and management of risk processes

Knowledge and understanding of the Executives’ responsibilities to support and ensure that they are met.

Education and Experience

Essential :

Grade 12

Meaningful experience as a legal secretary / paralegal

5 years' of progressively responsible secretarial and administrative work

5 years' providing support to senior and / or executive level management

Experience in contract management administration

Advantageous :

Exposure to project management and / or administration

Administrative / Management  jobs