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Commercial Support

V&A WaterfrontCape Town, Western Cape, South Africa

30+ days ago

Job description

Description

The Commercial Leasing Coordinator is responsible for supporting the Senior Leasing Consultant and assists the Senior Manager : Commercial Property Commercial with procuring new commercial tenants assisting with the negotiating and drafting of lease agreements as well as preparing and managing lease documents. The focus must be on ensuring tenant retention as well as actively driving new lets. To do this the incumbent must maintain professional relationships with all the stakeholders and engage with various BUs to ensure excellent customer service. Another key part of the role is general finance and administrative support as well as managing commercial debtors with Finance while ensuring that billings are done correctly.

Requirements

Job Objectives : Lease Negotiation

Assist with Leasing of vacant commercial space in existing portfolio and developments
Assist with procuring new commercial tenants
Assists the Senior Leasing Consultant and assists the Senior Manager : Commercial Property Commercial with implementation of the Commercial Leasing strategy
Assist with the marketing of all vacant areas in the most effective manner
Manage and assist with the negotiation of Lease Agreements (renewal / new)
Submission of monthly reports to Commercial Leasing Manager

Stakeholder Engagement

Ensure Tenant Retention through excellent relationships customer service as well as liaison with external service providers and internal BUs

Develop and maintain strong commercial and industry relations to maximize lead potentials key relationships being Tenants and Commercial Brokers

Building strong relationships within the organization (key business units Finance and Legal)

Ensure that Tenants are serviced properly and timeously in terms of responding to their queries and requests (key keeping tenants happy)

Report any improvement or maintenance needs to the relevant stakeholders

Ensure that all company procedures are followed with specific relevance to the Tenant / Landlord relationship legal process and finance process

General Finance and Administration

Daily reporting to and check-ins with Manager and other Stakeholders

Ensure all financial procedures are always followed

Implement sound accounting practices and procedures

Assist Commercial manager / Exec with establishing market rental for the annual budget procedure

Prepare all relevant letters and email communication that is in keeping with the V&A brand and service delivery

Verify reports from service providers and follow the relevant escalation process to ensure resolution

Manage and update leasing and property management forms

Responsible for the compilation of parking leases and the distributing thereof to tenants

Conduct data and trends analysis

Manage and load all commercial billings

Support Senior Manager : Commercial Leasing and Property and Leasing consultant with all administrative and PA roles

Be the first admin person for all MRI tasks

New Business

Develop and maintain commercial tenant database (local national & international)- prospective tenants discuss with Leasing Manager monthly follow ups on markets keys areas and best tenant fit for space.

Establish and / or maintain systems to monitor leads and deals- report to Leasing Manager

Advise prospective tenants and brokers on the leasing process and provide necessary documentation and follow up in this regard

Identify and collaboratively create business opportunities and drive revenue for the V&A

Assist manager / exec with any special projects

E ducational Requirements

Property Management Diploma or related qualification

K nowledge Requirements

General Real Estate knowledge

Commercial property management

Relevant legislation (e.g. CPA FICA POPI)

Contracts and Lease Agreements

Administrative property knowledge

Residential business administration

Customer Service

Scheduling and diary management

Networking

Financial management and administration

Research and Trends Analysis / Reporting

Skills Requirements

Diagnostic

Analytical thinker detail-oriented

Logical problem-solving

Planning and organising

Numerical reasoning

Verbal and written communication

Relationship building

Emotional intelligence

Interpersonal skill

MS Office and other relevant software / databases

Experience Requirements

3-5 Years general leasing experience preferably in Commercial property

This role will be recruited for in line with our Employment Equity requirements.

Work Level

Junior

Job Type

Permanent

Salary

Market Related

EE Position

Location

Cape Town CBD

Required Experience :

Junior IC

Key Skills

Building Construction,Logistics & Procurement,Account Management,Communication,Client Services,Jboss

Employment Type : Full-Time

Experience : years

Vacancy : 1

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Commercial • Cape Town, Western Cape, South Africa

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