Purchasing Administrative Assistant

Overview

We are seeking a detail-oriented and proactive Purchasing Administrative Assistant to support our Spare Parts Division. This role focuses on sourcing, costing, and procuring spare parts for refrigeration and air conditioning (RAC) equipment while providing essential administrative support to the purchasing team. The ideal candidate will have experience with Salesforce and excel at coordinating with suppliers, maintaining strong vendor relationships, and ensuring efficient operations to minimize equipment downtime.

Responsibilities

• Sourcing and Costing : Identify and engage suppliers for RAC spare parts, analyzing lead times and pricing to ensure cost-effective procurement.
• Evaluate supplier quotations and support the negotiation of favorable terms.
• Purchase Order Management : Create, issue, and manage purchase orders, monitoring progress from initiation to delivery.
• Approve invoices related to purchase orders, ensuring accuracy and timely processing.
• Request Management : Receive and process incoming spare parts requests, ensuring accurate and timely fulfillment.
• Maintain records of requests and deliveries to track inventory and operational needs.
• Administrative Support : Assist the spares purchasing team with data entry, report generation, and other administrative tasks as needed.
• Maintain organized documentation and provide updates on procurement activities to relevant stakeholders.

Qualifications

Skills and Attributes

Additional Qualifications (Preferred)

Employment details

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