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Care Coordinator (ABA Services) - EST Hours (Remote)
Care Coordinator (ABA Services) - EST Hours (Remote)ISTA Personnel Solutions • Gauteng, ZA
Care Coordinator (ABA Services) - EST Hours (Remote)

Care Coordinator (ABA Services) - EST Hours (Remote)

ISTA Personnel Solutions • Gauteng, ZA
2 days ago
Job type
  • Remote
  • Quick Apply
Job description

ISTA Personnel Solutions South Africa is a dynamic and fast-growing BPO company, specializing in providing top-tier operational support to U.S.-based companies. We are not a recruitment agency—we act as a dedicated extension of our clients’ teams, delivering high-quality service with precision, efficiency, and a personal touch.

We are seeking a Care Coordinator for a U.S.-based client and will act as the primary point of contact for families, clinicians, and schools throughout the ABA therapy journey. This is a complex role requiring excellent interpersonal skills, the ability to manage difficult conversations, problem-solve, and coordinate various operational and administrative activities.

PLEASE NOTE :

  • Working Hours : Mon – Fri, 4 : 00 PM – 1 : 00 AM SAST (9 : 00 AM – 6 : 00 PM EST), subject to change depending on USA daylight savings.
  • Public Holidays : You will be required to work on both South African and US public holidays (compensation for SA public holidays in accordance with the BCEA).
  • Internet Requirements : A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
  • Power Backup : A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.
  • Work Environment : Fully remote role.

Responsibilities :

  • Serve as the main liaison between families, field clinicians, and schools throughout the ABA therapy process.
  • Handle both incoming and outgoing communications with families and clinicians, including difficult conversations and complaints.
  • Manage client onboarding, documentation, and insurance authorizations.
  • Coordinate scheduling for clients and clinical staff, ensuring smooth operations.
  • Track and manage client-related documentation to ensure compliance and quality standards.
  • Collaborate closely with BCBAs, RBTs, and administrative staff to facilitate seamless service delivery.
  • Provide timely and professional updates to families, addressing questions, concerns, and escalations with empathy.
  • Coordinate with schools and other institutions regarding any required credentials or meetings.
  • Identify opportunities to improve workflows, client experience, and team performance.
  • Requirements

  • Previous experience in care coordination, case management, or administrative roles (healthcare or ABA services preferred).
  • Excellent English communication skills (verbal and written).
  • High emotional intelligence, empathy, patience, and the ability to de-escalate difficult situations.
  • Ability to multitask and manage multiple priorities effectively.
  • Strong problem-solving and critical thinking skills.
  • Proficiency in basic computer navigation, including MS Office and Outlook.
  • Familiarity with electronic tools like Central Reach, ClickUp, Intermedia phones, and client email is a plus.
  • Ability to maintain confidentiality and handle sensitive information professionally (HIPAA).
  • Compassionate and professional in supporting families and improving service delivery.
  • If you are not contacted within 14 working days, please consider your application unsuccessful.

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    Service Coordinator • Gauteng, ZA

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